Arts and Science Systems Onboarding & Access

Employee Systems

PeopleSync: NYU's HR, Payroll, and Time and Absence system; PeopleSync may be used to update your personal and contact information, manage direct deposit information and withholding allowances, and view your payslips; PeopleSync is also used to track hours worked (clerical and technical employees) and absence/paid time off (administrators, clerical and technical employees).
- Automatic access is granted within the first week.
- Managers should also refer to the PeopleSync Time and Absence Guidelines and Training Resources

iLearn: NYU’s online training system that provides full-time and part-time employees with access to online courses and resources, registration for classroom-based courses, and your current training record
- Automatic access is granted within first week.
- Access iLearn FAQs

JDXpert (Job Description System): NYU’s job description system, allows administrators and staff to view a copy of their job description. Managers may also use JDX to view job descriptions for their employees.
- Automatic access is granted within first week.
- JDXpert for managers

Arts & Science Information System (OASIS): Database system with a web-based interface that includes information on planned courses, instructors and students. The system also includes curriculum, financial aid and faculty information.
- Request access by emailing the A&S Office of Institutional Research and Information Systems (oasis-group@nyu.edu); training will be provided once access is granted.

Albert PeopleSoft/Slate: Albert is the portal to NYU’s student information system (SIS). Each department/program has an Authorized Account Requester, who may submit a request for access to Albert SIS on your behalf.
- Request access by emailing ges.ops@nyu.edu after all below trainings are complete.
  - CS 100: CLSS (CourseLeaf)
  - CS 102: Graduation Processing
  - CS 200: Enrollment & CPP
  - CS 202: Class Withdrawal
  - CS 250: Enrollment Only
  - STU 010: UDW+ Student Academic Dashboard Training
  - FERPA Tutorial
  - Additional instructor-led trainings may be required depending on level of access needed. This will be determined after online trainings are completed and initial access request is submitted. Albert Training Guides

UDW+: Financial, HR and Student Reporting System
- Request access by completing the Chartfield Access Authorization Form after the below training is complete
  - UDW+ Finance Dashboards Online Training (FIN 800)

A&S Fiscal Services will reach out to you to set up training for the below listed systems; you may also email your dedicated fiscal analyst.

iBuy: University's system for requisitioning, paying suppliers, and procuring goods and services.
- i-Buy NYU Resource Portal
AP Workflow: web-based service that allows NYU employees to process and track requests for reimbursements and cash advances.
- FIN 003: All About AP Workflow
Journal Entry Management System (JEMS): Expense Management System
- FIN 106: Journal Entry Management System (JEMS)

Interfolio Faculty Information System – Request access and training by emailing as.facultyadvancement@nyu.edu
Email fas.academic.hr@nyu.edu for researcher and postdoc related access

Cayuse: is NYU’s system to support the submission of proposals to external sponsors. It allows for management of the proposal submission and award process and provides a framework for tracking and reporting on sponsored project activities.
- Request access by completing the registration form for the Cayuse Research Suite
- You may complete the following trainings before or after requesting access
  - Cayuse trainings (Digital resources)
  - RGA 600: Cayuse 101: Intro to NYU’s Grants Software (Instructor led)
  - RGQ 601: Cayuse 102: Intro to Cayuse 424 (Instructor led)
Email eResearch.Help@nyu.edu or your divisional OSP Projects Officer for additional support
Research Administration Training Resources