Arts and Science Systems Onboarding & Access

1. PeopleSync: NYU's HR, Payroll, and Time and Absence system.

 

HR and Payroll - You can use PeopleSync to update your personal and contact information, manage direct deposit information and withholding allowances, and view your payslips.

• Training Resources:
  • PeopleSync Resources and Training for Employees
  • PeopleSync Resources and Training for the HR and Finance Community
    
    

Time and Absence - PeopleSync is also used to track hours worked (clerical and technical employees) and absence/paid time off (administrators, clerical and technical employees).

• Access Contact: Every employee is automatically granted access to the system (located on the Work tab of NYU Home). Please contact Arts & Science HR (fas.hr@nyu.edu; ext. 88011) for assistance with your access or timesheet/time off approvals.
  
  
• Time and Absence Resources:
  • PeopleSync Time and Absence Management Training Guides
  • PeopleSync Time and Absence Management Tip Sheets
  • PeopleSync Training Videos
    • Employees - please complete HRS 100: PeopleSync Time and Absence Training for Employees
    • Approvers - please complete HRS 101: PeopleSync Time and Absence Training for Approvers

Managers should also refer to the PeopleSync Approval Guidelines and Training Resources.

 

2. iLearn: NYU’s online training system that provides full-time and part-time employees with access to online courses and resources, registration for classroom-based courses, and your current training record.

• Access Contact: Every employee is automatically granted access to the system (located on the Work tab of NYU Home), although it may take 2-3 days after your start date. Please contact Arts & Science HR (fas.hr@nyu.edu; ext. 88011) for assistance.
  
  
•  Training Resources: 
  • TEC 001: NYUiLearn Tutorial
  • Access iLearn FAQs

 

3. JDX Job Description System: JDXpert, NYU’s job description system, allows administrators and staff to view a copy of their job description. Managers may also use JDX to view job descriptions for their employees.

• Access Contact: Every employee is automatically granted access to the system (located on the Work tab of NYU Home), although it may take 2-3 days after your start date to obtain access. Please contact Arts & Science HR (fas.hr@nyu.edu; ext. 88011) for assistance with your access.
  
  
• Training Resources:
  • JDXpert for managers

 

1. Arts & Science Information System (OASIS): Database system with a web-based interface that includes information on planned courses, instructors and students. The system also includes curriculum, financial aid and faculty information.

• Access Contact: Arts and Science Office of Institutional Research and Information Systems (oasis-group@nyu.edu)
  
  
• Training Resources: The Office of Institutional Research and Information Systems will provide each user with training resources. The office is also available for 1-on-1 training sessions, upon request.
  
  

2. Albert/SIS/PeopleSoft: Albert is the portal to NYU’s student information system (SIS). Each department/program has an Authorized Account Requester, who may submit a request for access to Albert SIS on your behalf.

• Access Contact: Please ask your direct supervisor who the Authorized Account Requester is in your department/program. You may also contact the Registrar’s Office at registrar@nyu.edu or 212-998-4800.
  
  
• Training Resources: 
  • Albert SIS Role Descriptions and Training*
  • Albert Training Guides
  
  *New Albert SIS users must also complete the online FERPA Tutorial.

1. i-Buy NYU: System for requisitioning, paying suppliers, and procuring goods and services.

• Access Contact: Selena Emanuel, Assistant Director, Fiscal Affairs

• Training Resources:
  • i-Buy NYU Resource Portal
    
  • Requisition and Purchase Orders - Additional resources, purchasing policies and procedures.
    
  
  

2. AP Workflow: Process and track requests for employee reimbursements or cash advances.

• Access Contact: Contact University IT for access to the system (askit@nyu.edu, ext. 83333);  contact your Financial Analyst for appropriate department access.
  
  

3. UDW+: System to obtain budget and fund reports

• Access Contact: Once you meet the training requirement, your Financial Analyst can assist in setting up department access.
  
  
• Training Resources: 
  • FIN 800: UDW+ Finance Dashboards Online Training
    
    

4. Journal Entry Management System (JEMS): System to obtain budget and fund reports

• Access Contact: Contact your Financial Analyst for access.

• Training Resources:
  • FIN 106: Journal Entry Management System (JEMS)
  • A JEMS User Guide is available in the "Help" section of the "JEMS" application.

 

You may also refer to the Accounting and Reporting website for additional training resources and information.

1. Interfolio: System for faculty, researcher, and postdoc job searches.

• Access Contact:
  • Please contact Petal Wellington for access related to faculty job advertisements.
  • Please contact Rafael Acevedo Jr. for access related to researcher and postdoc job advertisements.
    
    
• Training Resources:
  • Help for Interfolio Faculty Search