We strongly recommend all timesheet approvers complete HRS 101: PeopleSync Time and Absence Training for Approvers. You may access this training via iLearn on the NYU Home Work tab.
Managers, supervisors, and timesheet approvers should also note the following important PeopleSync Time and Absence reminders:
Hourly paid employees must use the PeopleSync Time Clock to clock-in and clock out from their work station for each day worked.
Supervisors must not be entering, altering or updating an employee’s timesheet unless there is a technical error or other extenuating circumstance.
As a best practice, you should have written documentation of why a timesheet was edited (i.e., employees should email you if they are unable to log in, so their arrival time is documented).
The timeline for processing bi-weekly timesheets has shortened; therefore, bi-weekly timesheets must be approved by Monday at 5:00pm following the pay period end date.
PeopleLink now has stricter guidelines for the circumstances in which off-cycle checks may be requested.
- If we are unable to request an off-cycle check, the employee will have to wait an additional two weeks to receive their paycheck.
If you will be out of the office on a pay period approval date:
Install and run Virtual Private Network (VPN) security software to approve the timesheets remotely (http://www.nyu.edu/its/nyunet/offcampus/vpn/).
Delegate your employees to another manager or supervisor in your department, so they may approve the timesheets in your absence. You may refer to the PeopleSync: Managing Delegations tip sheet for instructions on delegating your approver responsibilities.
*Note: Timesheets will still be auto-approved at the end of the approval deadline.
You may also contact FAS HR (email@example.com) to request that we approve the timesheets in your absence. Please contact us prior to the pay period approval date whenever possible.
Please refer to the resources below for additional guidance on the PeopleSync Time and Absence approver role:
NYU iLearn course HRS 101: PeopleSync Time and Absence (NYU Home login required)
Payroll Schedule and Approval Deadlines (Filter by Bi-Weekly Pay Group for clerical and technical staff)
If you have any questions or require further clarification, please contact FAS HR at firstname.lastname@example.org or ext. 88011.