Before submitting your receipts to AP Workflow, collect your receipts in PDF form, preferably in a single document. You must provide a receipt for every research expense you claim. The receipt must show a transaction date and the amount. Restaurant receipts must be itemized.
Please remember to include the entire receipt in the image. If the date or price are obscured you will be asked to provide proper documentation which will result in a delay in your payment. (It's also very helpful for all receipts on a page to be facing the same direction.)
Please include a brief explanation of what you purchased in your supporting documents. For example:
- If you went to dinner with a colleague you'll need to specify who they are, where they work, and the purpose of the meeting.
- If you bought books please make a note that they are for research purposes.
- If you went to a conference or seminar please give a brief description of the event (a few words is fine) and include your boarding passes and some official conference materials (e.g. a conference agenda).
FAS will reimburse you for alcohol consumed on a research trip or at a business meal. You must submit an itemized receipt for all business meals and indicate which items are alcohol.
Please remember that the more organized and detailed your request the better. A disorganized request will simply take longer to process.