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Faculty Reimbursement Handbook
Room Request Form
Honorarium and Guest Reimbursements
Honoraria can be funded from a faculty member's research account, the Undergraduate Course Programming Fund, the Graduate Course Programming Fund or a Working Group's Fund.
You can apply by clicking on the appropriate fund application below. You will also need to submit a completed Honorarium Agreement Form (further below) for each guest visit.
Graduate Course Programming Fund
Undergraduate Course Programming Fund
General Honorarium/Reimbursement Request Form
Working Group Honorarium/Reimbursement Request Form
Please download this Honorarium Agreement form and have your guest sign it. Please email the completed form as a .pdf to Richard Porteous (email@example.com) if you are using MEP Working Group funds, and to Jaysen Henderson-Greenbey (firstname.lastname@example.org) otherwise.
Please note the following deadlines for the Undergraduate and Graduate Course Programming Funds:
Fall - August 15th, October 15th
Spring - January 15th, February 15th
Summer - April 15th
Hiring Research & Student Assistants
All NYU students and employees need to be appointed, hired and enter hours worked to receive payment. NYU can not provide lump sums. Before making an official offer to a prospective research or student assistant, please fill the Request for Research/Student Assistant Form
Payments/Invoices to Non-NYU People and Vendors
Non-NYU vendors or organizations can be paid via invoices through NYU’s iBuy system. If you would like to pay someone or an external organization, please contact Alyssa Leal before doing so. NYU’s Procurement team will review and approve any individuals or vendors. Individuals and/or vendors will need to fill in their personal and banking information to get approved in iBuy before payments can be processed. This process can take up to 3-6 weeks. Any advanced notice greatly expedites payment. Please note, we are not permitted to pay people directly for reimbursements.