Create a Google form

Google Form provides a quick, flexible, and easy-to-use platform for the academic unit to deploy forms in any shape and size. Google form allows administrators to quickly create forms that are suitable for most academic needs including event registration, major/minor declaration, student information submission, alumni info update, etc.

Create a form

  1. Visit Google Form.
  2. Select a Template. Please note that as of right now, there is no option for the user to change template after they select, so please make your choice wisely.
  3. In the Questions tab
    1. Populate all necessary fields at the top of the form, including Form Title and Description.
    2. Add form fields by using the action column at the right side of the form. Click on the + sign to add new form field.
  4. In the Responses tab
    1. Select the response destination by clicking on the More icon (three dots).
    2. Choose an existing spreadsheet or create a new spreadsheet for the form to store the responses.
  5. To preview the form, click on the Preview icon (eye) at the upper right corner. This will open a new tab/window.

Troubleshooting

General

How do I allow people outside of NYU to fill out the form?
While you're editing the form, click on the Settings icon (gear) at the upper right corner to open the setting menu. Under Requires Sign In section, make sure Restrict to New York University users is not checked.

How do I receive an email alert when someone fills out the form?
The email alert is set on the individual account. Each person who shares the edit right of the form will need to set up his/her own email alert.

  1. Access the form in Google Form.
  2. Click on Responses tab
  3. Click on the Spreadsheet icon right next to the Settings (3 dots), this will open the spreadsheet that collects the data.
  4. Under Tools > Notification Rules... you will have the option on how you can receive the notification.
  5. Click Save to save.

 

Responses

How do I access the form's responses?
You can access the form's responses by first access the form via Google Form and then select Responses tab. If you would like to download the responses, click on the More icon (three dots), select Download responses (.CSV).

How do I delete responses/reset the form?
You can delete responses by first access the form via Google Form, and then select Responses tab. Click on the More icon (three dots) and then select Delete all responses. Please note that this cannot be undone.

How do I receive an email alert when someone fills out the forms?
Please read the FAQ above.

 

Admin Permissions

How do I share the edit right with my colleague/staff/student worker?
While you're editing the form, click on the More icon (three dots) at the upper right corner, and then click on Add collaborators. Under Invite people section at the bottom of the popup, type in the email address of the people you want to share access. You can also adjust share permission for individual who already has access to the form