Create an event

Before you begin

Before creating an event, users should make sure to be in the correct subfolder within the event page. Individual events for each academic unit should NOT be created directly under the top-level event page (event page folder) since this will create maintenance issues in the long run. We highly recommend users create new events within the correct child semester page (ie. Fall 20##, Spring 20##), under the main event page:

/Department Landing page
    /About
    /Undergraduate
    /Event
        /Spring YYYY
            /Individual event #1
            /Individual event #2
            /Individual event #3
        /Fall YYYY
        /Summer YYYY

Upcoming Events can be automatically fed into the main events page (either with the Calendar style event listing template or with an Event Listing component). Please note that events can be reused (cross-listed) by other academic units on their event pages. If you are uncertain about where to create the event, please reach out to A&S Office of Communications.

Step by Step Guide

To create a new individual event, please follow these steps.

  1. Navigate to the child semester page within the event folder in your academic unit. If you're not sure where to create the individual event, please read the Before You Begin section above, or reach out to us at as.communication@nyu.edu.
  2. Create a new page
    • In the Template screen
      1. Select Event Detail Page as the template
      2. Click Next
    • In the Properties screen
      1. In the Basic tab
        • Fill in the Title
      2. In the Event tab 
        • Use the Date Picker to select a start date. (Required)
        • Turn ON the LiveWhale Export option if you wish to export this event to the main NYU Event calendar. (Optional)
        • Select either Is Online Event or Is InPerson Event (Required) (Figure 1)
        • The Display on Arts and Science Homepage option should be checked so the event can be displayed on the A&S homepage Event Showcase component.  (Required) (Figure 1)
        • If the event is a full-day event, you can also select the Full Day Event option. This will hide the Time field on the listing and Event Detail page. (Optional) (Figure 1)
        • Fill out any necessary fields
    • Click Create button to create the page.

After the page has been created, you can also do the following:

  1. Add an image thumbnail. (Figure 2) The image will be displayed on the event listing and on the top portion of the individual event page. (Required)
    Please consider not to use any informational graphic because the image will also display on the event listing as a thumbnail.
    1. Click on the Page Information icon (upper left corner)
    2. Click on Open Properties
    3. In the Page Information panel, select the Thumbnail tab
    4. Drag and drop an image from the Assets sidebar on the left.

      Note:       If you're not able to find a suitable image for a specific event, you can utilize our default event image library located at the DAM (log-in required)
  2. Hide the page from the main navigation.
    1. Click on the Page Information icon (upper left corner)
    2. Click on Open Properties
    3. In the Page Information panel, select the Basic tab
    4. Under the Title and Tags section, check Hide in Navigation.
  3. Configure components as needed.
    1. Generic Content component for event detail information. 
    2. Social Media Share component for social media share function.
    3. Gallery component for any multimedia content that is related to the event, such as promotional video, photo gallery from last year's event, etc.
    4. You can also add additional components such as the Basic Image or the Generic Content to deliver important event information.

Troubleshooting

The system keeps telling me an End Time is required even though I already have an End Time?
A known bug is causing the system to not validate the Start Time minute field when left at the default "00". To fix this error, click on the minute field once and select "00". The system should recognize the selection and allow you to save the edits. 

Why is my event showing a black and white Washington Square Arch photo on the event listing and at the top portion of the individual event page?
The black and white Washington Square Arch photo is an auto-generated placeholder image for the event listing. If the user did not provide a thumbnail image, the placeholder image will be displayed.