Students review their course schedules with their academic advisor each semester to discuss progress in the program and to ensure they are on track to completing the degree. GSAS expects students to be enrolled in courses in all Fall and Spring semesters until the degree requirements are fulfilled. Students who are not taking courses, but are still working to complete other requirements, such as the Master’s Project or language, must be enrolled in Maintenance of Matriculation. See 5.3. Maintenance of Matriculation.
Certain LATC-GA courses require special permission from the instructor or program before a student may register. These courses are indicated in the Albert course search. Students who want to take one of these courses should follow the directions in the note in Albert. For information and assistance, please contact the Program Administrator with the course number and title. To obtain permission codes for courses outside the department, please contact the sponsoring department directly.
Students who have a hold on their account blocking them from registration should review the hold message and contact the correct office to resolve the hold. Typically, these are due to arrears in the payment of tuition, fees, loans, or other charges (including housing, dining, library fines, and other activities or services). Please visit the University Bursar website for all pertinent tuition and payment information.
Some courses have a waitlist function that allows students to enroll in a closed course if a spot opens up. Students should use the “swap” function when waitlisting for courses to secure their position on the waitlist. If you do not use the “swap” function and you are already enrolled in a full course load, the system will bypass you and enroll the next student on the waitlist when a spot opens for your waitlisted course. Please review Albert help guide on the waitlist and swap functions (page 10).
Students must be aware of the registration calendar and withdrawal/refund schedule deadlines. If students drop or withdraw from courses, W grades and tuition and registration fee charges are subject to University policies. Please review the NYU Student Information and Resources in detail.
5.1. Cross-School Registration
Students may take courses in other schools at NYU if they have the necessary prerequisites and approvals of the course and the approval of their advisor and the Program Director. Students should explain how the course they hope to take applies towards their degree directly.
Enrollment in courses at other schools at NYU may require completion of a registration form. For example, Stern Graduate course enrollment requires submission of their cross-school registration form by the student’s departmental advisor. Likewise, Law School course enrollment requires submission of their cross-school registration form. Please note that other schools may have different academic and registration schedules, but Master’s students in Latin American and Caribbean Studies must abide by the University’s registration appointments and drop/add deadlines outlined here. If you have questions, please contact the Program Administrator.
Graduate students may not enroll in undergraduate courses without the permission of the Program Director and of GSAS. Should permission be granted, the grades for such courses are not entered into the GPA calculation and course credit will not count toward a graduate degree. Students enrolling in an undergraduate course will be responsible for all additional tuition and fees associated with the course. To request enrollment in an undergraduate course, please contact the Program Administrator.
5.2. Institute of Latin American Studies (ILAS) courses at Columbia University
Since 1987 the Center has maintained a consortium with the Columbia University Institute for Latin American Studies (ILAS). As part of their collaboration, every semester several courses in each program are open to students from the other program. These courses are listed on the CLACS website. ILAS courses are designed to supplement NYU offerings. Registration in these courses requires the Director’s permission; their enrollments are limited, and students may take no more than three courses at Columbia during their Master’s work at CLACS. See Program Administrator for the registration form before the add/drop period ends.
5.3. Full-Time and Half-Time Equivalency
The University designates full-time coursework automatically to students enrolled in a minimum of 12 points in one semester (the two summer sessions combined are regarded as one semester). Half-time status is defined as enrollment in at least 6 points in one semester.
Equivalency may be granted only for purposes of insurance, student loans, scholarships or visa status. To qualify for full-time equivalency (FTE) you are expected to spend no less than 40 hours per week on a combination of coursework and/or appropriate activity required by the program. 20 hours per week is required for half-time equivalency (HTE). Graduate students may request to be certified as having full-time or half-time equivalency for an academic semester without enrolling in the minimum required points if:
● a student is working full time on the thesis and registered for the Master’s Thesis Seminar course;
● a student is enrolled in 10 credits, one of the courses being the 2-credit writing seminar;
● a student is interning to fulfill the internship requirement for the degree;
● a student is on the last semester of study and needs fewer than 12 or 6 points of coursework to complete the degree.
Students who wish to apply for equivalency must contact the Program Administrator before the first day of classes in the semester for which equivalency is needed. Students must be registered for courses before equivalency can be posted on their record. Equivalency is updated every semester and must be requested every semester that it is needed. The program and school will not be held liable for any loans returned to the lender as a result of late processing of the equivalency application; students are fully responsible for investigating the terms, conditions, and deadlines related to their loans.
You are not eligible for equivalency if you are not registered for any credit-bearing coursework; therefore, students registered for a leave of absence or zero credit courses will not be considered for equivalency.
5.4. Maintenance of Matriculation
Students who have completed their course work but have outstanding requirements to complete must register for MAINT-GA 4747.001 and pay the matriculation fee and the registration and services fee through the semester of their graduation. Payment of the fees entitles students to use the libraries and other research facilities, consult faculty members, and participate in University activities. For more information, please contact the Program Administrator.