Information for Faculty
Please note that graduate students who work for the department are covered under the collective bargaining agreement with UAW Local 2110, and that this places a number of constraints on the department and may also have financial implications.
Faculty members who wish to hire a student worker, whether undergraduate or graduate, should contact the Department Administrator at the earliest opportunity and provide the following information:
- Dates the work will start and end (NB: Appointments will be for one semester or for the summer, but may be shorter.)
- Does the student have a teaching assignment during the same time period? (NB: Hourly appointments for graduate students who also hold teaching assignments will have to be approved by GSAS.)
- Hourly rate (NB: See the Department Administrator for the current hourly rates for student workers.)
- Expected number of hours per week (NB: Graduate students may be employed a maximum of 20 hours per week.)
- Brief description of duties
The process for appointments is as follows:
- Faculty member provides the Department Administrator with the information listed above
- Student obtains an On Campus Student Employment Application form and has it signed by the Wasserman Center (see below).
- Student takes the signed On Campus Student Employment Application form to the Department Administrator and signs an appointment letter.
- Department Administrator obtains any necessary approvals and forwards all required paperwork to FAS Payroll.
- Payroll processes the appointment paperwork.
When the process is complete – which should be before the student’s start date - the student will be able to complete time sheets on MyTime.
Please note that prior to the student receiving an appointment letter, communication with the student should make it clear that the appointment is provisional.
Information for Students
Step 1: You will need to complete an On-Campus Student Employment Form, available on Albert by selecting "Wasserman On-Campus Student Employment Registration" at the bottom-right of the screen.
You should complete the Initial Appointment Form B and visit the Wasserman Center in person to have the form approved if you have NOT worked at NYU before or it has been more than three years since you last worked at NYU.
You should submit the Reappointment Form A, but is not required to visit the Wasserman Center in person or submit another Form I-9, if you have worked at NYU within the past 3 years, AND you are a US Citizen or Permanent Resident.
Note: Returning international student employees must visit the office to show documentation.
You will need to know you supervisor’s name, the hourly rate to be paid, and the duration of the appointment as this information must be included on the form.
More information and links are available on the Wasserman website.
>> go to the Wasserman Center site
Step 2: Once the Wasserman Center has approved you for employment and signed the On-Campus Student Employment Form, you should present the form to the Department Administrator, who will complete the appointment process with FAS Payroll and have you sign an appointment letter.
Once the process with FAS Payroll is complete, you will be able to enter your hours into time sheets.
Time sheets and Payment
Student workers report their hours via MyTime, the NYU-wide web-based timekeeping system that tracks time worked and time-off balances.
Student workers are paid on a bi-weekly basis.
>> go to the Departmental Payroll site for more information