Equipment purchased on externally funded research project grants awarded to the departing faculty member will generally be transferred to the new host institution at no cost other than packing, freight and insurance. As an exception, the transfer of equipment
purchased on multi-user awards to one or more principal investigators may not be appropriate, given the extent to which the equipment is presently used by other faculty at the University.
Equipment purchased with NYU start-up funds or with awards from other institutional funds, such as the Research Challenge Fund, may be approved for transfer at a selling price to be negotiated. The faculty member should make a special request to the department Chair, who, may approve and forward that request with a recommendation for a purchase price to the Dean for Science for review and approval. The recommendation will take into consideration the age of the equipment, the initial purchase price, and the extent to which the equipment is presently used by others in the departments.
The host institution should bear all costs associated with the transfer of the equipment,
including packing and shipping. This applies to all equipment transfers, whether payment
is involved or not.
When the Dean, Chair, and faculty member agree on the equipment to be transferred and the selling price, if any, the transfer should be processed through the NYU Contract Office. (See boilerplate contract below.) At this time, the Office of Sponsored Programs should be asked to review the list of equipment purchased on grant or with Research Challenge Fund awards, and the Property Management should be notified to adjust its inventory of equipment.
Boilerplate Contract for the Transfer of Equipment
Click here to download the pdf.