Welcome to FAS Payroll
FAS Payroll is responsible for reviewing and processing all academic personnel appointments, specifically faculty, research staff, graduate student assistantships, adjuncts, graders, tutors and student worker appointments. We also provide initial trainings for new Department Administrators. We use NYU’s Human Resources system, known as PeopleSync or Workday, to submit, review, and approve all requests to change or update employee payroll records.
- Payroll Guide
Includes tip-sheets and step-by-step processing guides for all appointment types (NYU internal website)
- Payroll Announcements
Includes all payroll related email communications sent to Departments (NYU internal website)
- Payroll Forms
Describes the three (3) types of payroll forms used to process payroll appointments
- Adjunct Appointments
Describes the overall process for appointing adjuncts, graders and course assistants each semester
- Personnel Directory
Email us at firstname.lastname@example.org or contact individual team members directly
Processing Overview & Forms
To process academic payroll, we use a combination of hardcopy payroll forms and electronic data entered into ASIS (Arts & Science Information System). Please note that ASIS is primarily used to appoint adjuncts, graders and course assistants each semester.
Three (3) types of forms are used, depending on the nature of the payroll appointment:
- New Hire Employment Form
To hire a new employee
- Additional Appointment/Compensation Form
To add a new appointment to an employee or student who is already employed at the University
- Payroll Change Request (PCR) – aka Turnaround Document (TAD)
To request changes to an existing appointment, such as a compensation increase or accounting change
Once these forms are completed they must be dropped off (in hardcopy) with supporting documentation to our office:
Arts & Science Payroll
5 Washington Square North, Garden Level
(drop box is located in the kitchen area, labeled “Payroll In”)
Review our Payroll Guide to download the forms, appointment packets, tip-sheets and step-by-step processing guides for all appointment types (NYU internal website)
Also, our Payroll Forms page provides links to the forms and describes the three (3) types of payroll forms in detail.
Once our office receives your request, we will send an e-mail acknowledgement within 24 hours. If you do not hear from us after 3 business days, please email FAS Payroll (email@example.com). After review, we will contact you if any required documentation is missing or there are any questions about your request.
Helpful Tips for Successful Appointments
- Review our Payroll Guide to ensure all documents are attached and properly filled out.
- When making changes on a Payroll Change Request (PCR) / Turnaround Document (TAD), make sure you select the correct job.
- If you are submitting a new adjunct appointment, please make sure this instructional assignment is also in the courses module of ASIS (Arts & Science Information System).
- If appointing or extending someone on a grant, the appointment cannot extend beyond the grant year end date. If it does, please work with SPA (Sponsored Programs Accounting) to extend the grant year end date. Otherwise you can end the appointment earlier or use a temporary account to pay for the appointment beyond the date the grant ends.
- Check your budgets to ensure there are sufficient funds.
- If you do not have enough funds in your personnel expense budget for an appointment request, please coordinate with your fiscal analyst to request a budget modification (budmod), or you can provide us with an alternative account for the charges to post.
- Please check your chartfields to make sure that you are using the account that you want to charge. Using an incorrect chartfield will delay appointments.
If there are any questions before submission, please contact firstname.lastname@example.org.
Glacier and Tax Compliance for Nonresident Aliens
Glacier is the online NYU system for determining a nonresident alien’s tax withholdings for both new employees and individuals receiving another type of payment from NYU such as an honorarium or payment for services. This replaces the meeting with the nonresident alien tax specialist. Once the nonresident alien is entered into the system by the department administrator, he/she will receive an email to log into the system and answer questions. The system will then generate the appropriate forms to fill out for proper taxation.