Cellphone and Smartphone Policy

Purpose

To provide guidance to departments and employees who have wireless devices, including cell phones or smartphones which are provided to them by New York University.

Scope

This policy applies to anyone currently using a University-owned cellphone/smartphone paid for by New York University.

Policy

• Updated (3/22/2022): As the University provides a desk phone and Jabber and has updated its eligibility for mobile devices, FAS is no longer able to support mobile devices.
  
• Updated (3/22/2022): Faculty/staff who previously received devices/reimbursement will be “grandfathered/grandmothered” and permitted to continue with existing devices, no-cost NYU replacements, or devices purchased at their own expense.
  
• Updated (3/22/2022): Replacement phones for current users must be “zero-cost” options
  
  1. Current zero-cost phones are listed below and may be requested via the NYU Mobile Devices online form
     
  2. Users who would like to use personal funds to purchase a higher-end model may reach out to Joseph Wright, Senior Director of Fiscal Affairs, FAS (joseph.wright@nyu.edu)
     

As of March 2022

AT&T:
iPhone 11 64GB $0.99
iPhone 12 64GB $0.99
iPhone 12 mini $0.99
Samsung A32 $0.99
Samsung A13 $0.99
Samsung Xcover pro $0.99

Verizon:
iPhone SE 64GB $0.99

• All mobile phone devices paid for by University funds are recommended to be purchased through NYU IT mobile.
  
• Only iPhone and Android smartphones are supported by FAS/CIT.  Further, it must be a phone purchased through NYU IT mobile (it.mobile@nyu.edu)
• Phone purchasers are requested to set up the phone using the ITS instructions: NYU Email: Setting up email. 
• It is the responsibility of the mobile phone user to protect any sensitive information that may be stored or accessed via the device. For guidelines, please refer to New York University’s policy on the responsible use of computers and data (http://www.nyu.edu/its/policies/responsibleuse.html).
• Any cell phone or smartphone that is lost or stolen must be reported. The user must inform the department and a report should be filed with NYU’s Office of Public Safety. 
• If an employee leaves the University, the department must collect the cell phone or smartphone and turn the device and charger over to FAS-CIT where all data will be cleaned off the phone. If an employee no longer wishes to use an NYU purchased cell phone or smartphone please contact FAS/CIT at fas.it@nyu.edu so that they can collect it, and after a two-week waiting period they will destroy the data on it.   
• All employees that have a New York University-owned cell phone must abide by all local and state laws governing the usage of these devices while driving. (http://www.ghsa.org/html/stateinfo/laws/cellphone_laws.html)

Policy Authors

FAS Fiscal Affairs – Joseph Wright
FAS Office of Computing and Information Technology – Howard Hutchinson