How do I plan summer on-campus course offerings for my department?
The process begins in the fall. The Registrar sends Turnaround documents to each department, asking for updates, beginning in September.
Departments should carefully consider their past summer's offerings, the enrollments, and how summer offerings fit into the department's overall curriculum.
Courses with low enrollment in past summers should be reviewed; are there courses which would appeal to more students? Does the course fit into the sequence of departmental offerings? Would courses be more successful if offered at a different time, such as in the evening, in order to accommodate students who work in summer?
How do I get on-campus courses listed for summer with the Registrar?
The Registrar sends Course Scheduling Turnaround documents to each department in August, due in September, asking for updates to their spring and summer offerings. They will send Turnarounds again in October for a final list of course offerings. Return these to the Registrar.
If a course was listed last summer, the course may be reflected on the Turnaround from the Registrar for the next year. This means you may have to REMOVE a course that was previously listed for summer if the department is no longer offering it.
Please check your Registrar Turnarounds carefully and make sure courses, days, times, and instructor are all listed correctly.
When should my department plan summer on-campus offerings?
It is important that the department have its summer course offerings in place by mid-November, since courses will be uploaded into the Web bulletin for advertising. Courses may be added after this, but note that courses added late often do not get sufficient enrollment to run. Earlier is better. Note that late additions must be approved by the Arts & Science Summer office.
When is the very latest my department may add a summer on-campus course?
Because courses advertised earlier have a better chance of getting sufficient enrollment, departments have courses for the upcoming summer finalized by November. `
Any late additions must be discussed with the Arts & Science summer office to ensure that there is sufficient funding available.
What if my department would like to offer a new on-campus course?
For new courses (never offered before, requiring a new course number), please see the CAS or GSAS websites for the course approval process. This can take several months, so a new course should be considered in the fall in order to have time for the process. The department might also consider offering a topics course instead if the course is going to run for just one summer or if the subject will change year to year.
How do on-campus courses get cross listed with other departments?
In some cases, courses were cross listed with the Registrar in the past, and so the course will continue to be cross listed. This means that at the time, both departments agreed to accept the course under the department's number.
Cross listing means that the course has two course numbers, in two different departments. This can help get a course noticed, as it will be listed in more than one place on the Website.
If your department would like to get a course cross listed (yours or another department's), contact the department. It is up to the departments to agree on cross listing. Then notify the Registrar, who will need to create a second course number under the second department's department V number.
Note that only one department is primary; this is the originating department for the course. It is often difficult to tell which is the primary department, but note that the primary department is responsible for sending a Course Scheduling Turnaround to the Registrar, appointing the faculty, and administering the course.
