How are on-campus instructors paid in summer?
Departments must complete appointment paperwork for all summer instructors, including faculty, TAs, and adjuncts. Note, ASIS does NOT trigger payment of graduate students in summer. Appointment paperwork must be completed.
Departments are allowed to send in appointment paperwork for summer instructors only once they have received their approved summer budget from the Arts & Science Summer office.
Note that instructors in summer are paid on the Arts & Science summer budget account, but paperwork is completed by the department offering the course.
What are the guidelines for summer appointments?
We have outlined all of the guidelines, including salaries, appointment paperwork, and deadlines. Please see the instructions in the following link: Summer appointment guildelines section.
When should I appoint summer instructors?
Departments should send in appointment paperwork around mid-April, once they receive their approved summer budget with salary amounts from the Arts & Science summer office.
How do I request my department's summer budget?
The Arts & Science Summer office will send each department a spreadsheet in early January with a list of the department's summer offerings (drawn from SIS/ASIS) and instructors. There will be a column for SALARY, which the department, following the guidelines (see below), should fill in the salary amount and make any corrections to the sheet, and return for approval.
Note that since the sheet reflects information pulled from SIS, departments may need to correct course information with the Registrar also. If it is wrong on the sheet, it is wrong in SIS, and the department is responsible for correcting it.
Once reviewed and approved by the Arts & Science Summer office, the department will receive its approved budget and can proceed to appoint instructors. The department may be contacted for more information during this process.
No commitments of salary amounts may be made to any instructor until the budget amount has been approved by the Arts & Science Summer office (final budgets are sent to departments in late March).
Note that all adjuncts must be paid according to the total contact hours (based on a 50 minute hour); this number is shown on the spreadsheet you will receive to make it easier to calculate the adjunct salary.
Are there OTPS funds for summer?
Most OTPS funds must be part of the department's regular APR request. Very few OTPS requests can be approved in summer. Courses with special costs associated with them (for example, lab supplies) are an exception and departments must send a detailed request with itemized costs for such requests.
How do I know what to pay a summer instructor?
Salaries are based on the guidelines provided (see link below). No instructor may be approved without approval in the form of a final approved budget from the Arts & Science Summer office (sent to departments in late March).
An overview:
Faculty (102): paid based on the rank and salary scale Adjuncts (112): paid based on the Adjunct Union contract and the total contact hours of the course Graduate Students (101): paid based on their academic year stipend Graders (111): paid a flat rate
No commitments of salary amounts may be made to any instructor until the budget amount has been approved by the Arts & Science Summer office (final budgets are sent to you in late March).
Appointment Guidelines:
On Campus: www.nyu.edu/fas/summer/appointmentinstructions
How do I know whether an instructor is an adjunct, faculty, or grad student?
There are some instructors whose appointment type is not clear. You should request a Turnaround from Payroll, and review their current appointment type. If it is not clear from their current status in the system, contact Fiscal Services or Payroll.
The general rules are as follows:
A faculty who is a code 102 in Payroll must always be appointed as a 102; this includes faculty appointed in other NYU schools. Graduate students, if they are noted in the Graduate Student Roster in ASIS as "Eligible" for that academic year, should be appointed as 101s in summer. Adjuncts are instructors who are not eligible grad students and not code 102s. Graders are graduate or undergraduate students hired to grade in a course; this is different than a TA leading a recitation section.
Does the department need to send an appointment letter to summer instructors?
Departments should send appointment letters to adjuncts and graduate students who are teaching in summer. Guidelines and sample letters are below.
