Submitting Adjunct Appointments – AY 12/13

The following information relates to the hiring of Adjunct Instructors. If you have any questions about the below, please contact Edith Velez.

Important Dates:

All appointments for adjuncts should be updated in the courses module of the Arts & Science Information System. The appointment amount inputted into ASIS reflects the adjunct’s Contact hour rate multiplied by the number of contact hours that they will be teaching. For more information on calculating appointment amounts, please contact Edith Velez.

When the appointments are in ASIS, Ms. Velez will begin the process of finalizing the appointments with the department administrator via Excel spreadsheet. It is at this point that contact hour rates, appointment amounts, and courses are clarified or approved to be processed by A&S Payroll Services.

After the spreadsheet is finalized and approved for processing, all additions or changes to the sheet must be completed via the A&S Payroll Forms. Please note that all new hires must be submitted via the New Hire Employment Form and cannot be processed via the spreadsheet:

When hiring an Adjunct who has either never worked at NYU before, or has had a break in employment with the University for three years or longer, please fill out a New Hire Employment Form, and attach all relevant backup documentation, such as the I-9 and VISA documents. The New Hire Checklist will help you determine which documents to include in the new hire packet.

Making additions to the appointments on the spreadsheet:

If the employee has worked for NYU before without a significant break in employment, and you need to give an adjunct a new appointment, then please complete a New Additional Appointment/Compensation form. Please note that a separate form should be used for each appointment.

For example: If an adjunct will be teaching and grading for two courses, two New Appointment/Compensation forms should be submitted: one for the teaching portion and one for the grading.

This addition should also be updated in ASIS.

Making changes to appointments on the spreadsheet:

If you would like to change an appointment for an adjunct, please request a TAD from Leny Estridge, and indicate the new information on the job section that details the adjunct appointment that needs to be adjusted.   

• Changes that are made on the TAD for adjuncts include:
• Changing the course number
• Correction of appointment amount
• Cancellation of appointment
• Prorating the appointment amount (for more information on this, please contact Edith Velez)

All of these changes should be updated in ASIS.

For assistance in filling out any of the forms listed above, please contact Raza Dawood.