The Arts and Science Information System (ASIS) is a relational database system with a web-based interface developed by Arts and Science. ASIS extracts and links together information residing in several independent university database systems for courses, faculty, adjuncts, and graduate students. Throughout the academic year, departmental administrators also enter information about planned courses, instructors, and students for a comprehensive view of Arts and Science activity. ASIS is used by the deans and senior administration to make informed policy decisions in areas such as curricular reform, financial aid support levels, and faculty staffing projections. 

 

ASIS consists of seven modules:

The Courses module shows past and present course offerings, enrollments, and instructor assignments. This allows administrators to use history as a guide when making enrollment and course staffing projections. Departmental administrators use this module to plan course offerings and to make all instructional assignments for Arts and Science courses. For Arts and Science, ASIS is the only source for the instructor assignments which appear in the Registrar’s online Albert catalog. 

The Graduate Program Profiles module provides an overview of currently enrolled graduate students, and allows administrators to track and manage financial aid. Departments and programs can view a variety of important descriptors of each student's status.

The GSTT (Graduate Student Teacher Training) module is used to manage invitations and payments for new graduate student teachers who are expected to attend pre-semester training sessions offered by the Graduate School and individual departments. Departmental administrators are responsible for entering this information.

The Faculty module, available only to Arts and Science deans and senior administration, tracks information about current faculty and recruitment of new faculty. It spans job descriptions, applicants, and offers for prospective faculty to details on commitments, sabbaticals, and leaves for current faculty.

The Adjuncts module manages current adjuncts information including adjuncts payroll and teaching history.

The Visas module displays active and expired visas for Arts and Science employees with active appointments.

The Admin module links to departmental profiles which contain a variety of reports on curriculum, faculty, and students.  The data in these reports may be especially helpful for department chairs and administrators when they are writing their APR.  In addition, users can also change their password in this section and add new chartfields for graduate financial aid.

 

The ASIS system is designed to be user-friendly.  Documentation is available by clicking on headers with blue links.  Both new and old administrators are welcome to contact the ASIS staff for assistance at any time if they encounter problems.