Guidelines

The APR is required of all Arts & Science departments, programs, institutes, and centers each year unless an exception is made by the Dean's Office. A reminder will be sent to each academic unit by the Associate Dean for Fiscal & Administrative Affairs.

Preparation of the APR is the primary responsibility of the unit administrator, although certain sections (e.g. Faculty Staffing, Summer Study Abroad) will require direct consultation with the chair or director of the unit.

The APR should be addressed to the Associate Dean for Fiscal & Administrative Affairs no later than April 18, 2008. One electronic copy should be sent as an email attachment, addressed to randall.say@nyu.edu. Please use the following naming convention: 09APR[unitname].doc.

The APR is both a progress report on the SPR and an annual budget request. When preparing APR's, we ask that you adhere to the following principles:

• Prioritize requests.
• Anticipate needs for the entire year (including the two summer sessions).
• Update planning data frequently.

Additionally, we ask that you adhere to the following formatting guidelines:

• Title APR at the top left corner of the first page as such:

           Department Name
           Annual Planning Report 2008-2009

• No cover sheets or plastic covers.
• Follow the numbering system provided in the guidelines.
• Use Times New Roman, 12 point, black only.
• Set 1" margins (left and right) and justify paragraphs (except for budget sheets).

The APR is reviewed by the Arts & Science Dean's Council, which includes the FAS Dean (Richard Foley), the CAS Dean (Matthew Santirocco), the GSAS Dean (Catharine Stimpson), the Dean of Humanities (Edward Sullivan), the Dean of Science (Daniel Stein), the Dean of Social Science (George Downs), the Dean of Administration (Joseph Juliano), the Associate Dean of Arts & Science (Jonathan Lipman), and the Associate Dean for Fiscal and Administrative Affairs (Randall Say).

The timing of responses to the APR depends in part on when the FAS budget is finalized with the University Administration, but our intention is to have responses released by May 30, 2008.

1.0 Accomplishments
In this section, we ask that you provide a list of major achievements by individual faculty, students, and the department as a whole. We are especially interested in achievements that reflect the goals articulated in your department's SPR. List only achievements earned in the twelve month period ending December 31, 2007. Please do not repeat information from prior years and please do not simply submit copies of faculty C.V.'s. The list need not be exhaustive; we are more interested in a list of especially notable achievement than a lengthy list.

1.1 National and international prizes, and other major honors bestowed on faculty.

1.2 Faculty publications that received awards or special notice, and especially notable grants.

1.3 Undergraduate majors who have been accepted into doctoral programs and the names of the institutions they are attending.

1.4 Honors, prizes, and fellowships secured by graduate and undergraduate students.

 

2.0 Faculty Staffing

2.1 Provide a brief commentary on the results of any faculty searches conducted in the previous year indicating reasons for success or failure and any changes in recruitment strategies that may be suggested by the prior years experience.

2.2 Request faculty lines for the next recruitment cycle indicating rank and sub-field for each line. You need not provide a justification for the recruitment if your request is within the parameters of the Faculty Development Plan in the SPR. Recruitment requests that diverge from the SPR's Faculty Development Plan should be fully justified.

2.3 Provide information on anticipated faculty departures, retirements, leaves, and sabbaticals, and describe any significant impacts on the department's curriculum, administration, and research profile. Note that there is no automatic replacement of faculty who are on leave, retiring, or separating. In the case of faculty on leave, in particular, the first assumption will be that their academic duties (courses, advising, and committee service) will be absorbed.

 

3.0 Curriculum & Enrollment Planning

Course Enrollments

{Data entry in ASIS is required to complete section 3.1. Information should be kept up to date as enrollment projections and course offerings change throughout the spring and summer terms.}

3.1 Using the ASIS Courses Module, indicate the courses (new and existing) you are proposing to offer next year. Project enrollment for each course being offered in the fall, spring, and summer terms of 2008-2009. Please note that enrollment projections should not be the maximum listed in SIS but real projections based on past history and knowledge of student interest.

Please note that starting in summer 2009, graduate course offerings will no longer be a part of the summer budget. It is therefore important for departments to be sure to include requests for these costs in their APR submission as they will be built into 2008-2009 departmental budgets.

{Data entry in ASIS is required to complete section 3.2. Note that this information should be kept up to date as teaching assignments change throughout the spring and summer terms.}

3.2 Using the Course Module, please update the instructor field as you clarify teaching assignments. In order to evaluate your adjunct request, you should make provisional teaching assignments for the entire academic year and summer session. Please remember to include adjunct rates when applicable.

Departments should utilize the Adjuncts Module to view course assignments and salary history of adjuncts in order to determine the correct contact hour rate for use in 2008-2009. For questions about adjunct rate calculations, please contact Lauren Holmes, Director of Human Resource Administration.

3.3 Following the review of your submission, Fiscal Affairs will be in contact with any questions or concerns. Once finalized, units will be provided with instructions and deadlines for submission of adjunct appointments.

 

4.0 Graduate Program Profile

{Data entry in ASIS is required to complete section 4. Information should be kept up to date as graduate student support plans change though the lock-out deadline (currently 6/6/2008).}

Update the Financial Aid screens of the Graduate Program Profile (and appropriate Teaching Assignment screens of the Courses Module) on ASIS following the instructions and guidelines below:

The importance of financial aid planning has become increasingly critical in the context of both resource allocations and compliance with Graduate School financial aid policies and commitments. The deadlines have been established in order to accomplish several things: synchronize better with University payroll deadlines to use the GPP/ASIS to process appointments as early as possible, plan and establish financial aid portfolio budgets, and review assignments and planned appointments in order to identify potential problems (e.g. incorrect stipend levels, out of date visa information).

The Graduate Student Support Roster section of ASIS is being opened on April 28, 2008. Once the review process is complete for your department, appointments for your graduate students will be uploaded into the University Payroll system.  No paper-based payroll forms (i.e. PAFs) are required (except where employment documentation is required - for example, new students or those whose visa has been extended). Payroll forms will still be needed to make or cancel appointments or make changes after the deadline of June 8th.

As we increase our reliance on the rosters for purposes of portfolio planning and appointing graduate students, the importance of accurate and complete rosters cannot be understated.  This is necessary to ensure appropriate resource allocations as well as compliance with Graduate School financial aid policies. While we understand that changes do occur, it is important to keep both Fiscal Services and Graduate Enrollment Services informed of them in a timely manner to avoid student support issues.

Below is a brief outline of the process for graduate student appointments.

4/7/2008 - Instructions on completing the 2008-2009 Graduate Student Support roster are sent to departments.

4/28/2008 - The Graduate Student Support Roster section of ASIS is opened. Departments and programs should update rosters to reflect support plans for the 2007-2008 academic year. This will be the basis for the development of financial aid budgets, so it is important that departments prepare this information carefully; taking into account projected new students, attrition from existing students, leaves, external funding, etc.

Departments are encouraged to complete support plans as early as possible.  If completed earlier than May 23rd, the department should notify the Director of Fiscal Affairs, Carol Cardwell (email: carol.cardwell@nyu.edu, phone: 87565) to begin the review process.

5/23/2008 - The updating of rosters should be complete. The process of portfolio and other reviews (for example: stipend rates are correct, all MacCracken fellows are supported, etc.) begins. Fiscal services staff will be in contact if there are any questions or issues with roster submissions. Once complete, portfolio budgets will be established and department planning and updates should stay within these parameters. Rosters should continue to be updated as plans for student support change until the lock-out deadline of June 9th.

6/6/2008 - Departments are locked out of rosters. Any actions - additions, cancellations, changes - must be processed via payroll (in case of assistantships) or by contacting GES (in case of fellowships).  Note: the lock-out date may be adjusted depending on changes in University deadlines which have not been finalized.

6/13/2008 - Once secondary reviews are complete for changes to rosters, information for continuing students will be entered into the payroll system.  No paper-based payroll forms will need to be submitted (except as noted below). Information for new and continuing students will be entered into the fellowship system. Any changes to assistantships subsequent to final review and approval of rosters will require a PAF to be submitted to FAS Payroll. Likewise, your GES representative should be contacted for changes to fellowships. Please remember that new students, including continuing students who have never been appointed on payroll, will require a PAF and other required employment forms such as I-9s and W-2s.

4.1 Graduate Student Support Roster

To access the Graduate Student Roster section of the GPP, please use the path shown below:

1.    https://faswebserver.fas.nyu.edu (please use Internet Explorer, version 4.1 or higher)

2.    enter login and password

3.    click on "Graduate Program Profiles (GPP)", then "Graduate Student Roster 2008-2009"

The roster lists all graduate students currently enrolled in your program, and new students entering in Fall 2008. We have included all masters, doctoral and special students in the event that a student's designation may have changed or is changing but is not yet reflected in SIS. The 2008-2009 Graduate Student Support Profile must be completed in order to finalize continuing student support. The information found on this page includes the following:

o      Name - Student's full name.

o      SID – Student’s University ID number.

o      Yrs Enrolled - Number of years since the initial term of enrollment from SIS for student.

o      Major Code - 4-character program code from SIS (e.g., CSCI, ECON, ENGL, PSYA).

o      Degree - Degree program in which student is currently enrolled (e.g., PHD, MA, MS).

o      Status - Denotes whether student is currently a MacCracken supported student with a portion of his/her award term remaining. If the student is a FAR-MacCracken (i.e., began in Fall 2002, or later), the MacCracken flag is checked. If the student began before 2002, the flag is not checked and you should speak to your GES representative to confirm remaining MacCracken eligibility. If you believe a student who is flagged as a MacCracken has fully utilized their MacCracken award with no remaining award eligibility, please contact your GES representative to review and correct the flag.

o      Fin. Aid Eligibility - Denotes student's financial aid eligibility for next year. This is based on the student meeting GSAS academic standards for funding. Possible values are ELIGIBLE, INELIGIBLE or NO DETERMINATION MADE YET. If the student is not listed as eligible and you wish to consider funding, contact your GES departmental representative. Only students who are listed as ELIGIBLE may have a support plan entered: their names appear in blue.

o      Fall 2008 Aid - Summarizes dollar amount of aid awarded for Fall 2008 (after entered by departments).

o      Spring 2009 Aid - Summarizes dollar amount of aid awarded for Spring 2009 (after entered by departments).

o      Summer 2009 Aid - Summarizes dollar amount of aid awarded for Summer 2009 (after entered by department). Note Regarding Summer: Please only include summer awards that are funded through your portfolio allocation.

o      Award Letter - This feature is inactive.

                   o      GES Award Letter Status - This feature is inactive.

4.2 Roster Tips

If a student is expected to receive more than one type of financial aid award in a given semester, enter the first award and click the "Update" button. Proceed by then selecting the second award type on the following line (staying within the appropriate semester).

Enter second award information, and click the "Update" button on that line.

You may enter comments regarding a student's financial aid situation in the box labeled "Notes Regarding This Student's Financial Aid" above the email comments box. Any notes you enter here will remain as an annotation in the database. Once complete, click the "Update" button.

The University has established a policy to increase stipends by $1,000 for the coming year.  Therefore, the minimum stipend for AY 2008-2009 will be $22,000. Departmental stipend rates were finalized with the Graduate School during MacCracken planning earlier in the term.

New students are added to the roster on a weekly basis as they are officially recorded in SIS as intending to enroll. This means that they have completed and returned the Candidate Reply Form. Until this has occurred, the student's name will not appear on the roster.  If a student still does not appear after the form has been submitted and the roster updated (typically on Fridays), please contact the ASIS staff using the Comment Form at the bottom of the GPP roster page to resolve the problem.

Departments should keep in mind that information in ASIS reflects the data in the Student Information System (SIS). The following steps should be taken in order to correct the particular element of a student's record:

• In cases where Degree information appears to be incorrect, you should contact the Registrar's Office to update this information.
• In cases where Major Code information appears to be incorrect or where a student has changed departments, please contact your GES representative who will advise you on the procedures necessary to correct the information in SIS.
• Yrs. Enrolled is calculated from the initial term as recorded in SIS. In general, it reflects the number of years enrolled in the current degree program. In some cases the information may be incorrect because of prior enrollment in another degree at NYU.
• The rosters reflect all students who have enrolled in your department since Fall 1995. In order to retain a history, the rosters may include students who have graduated or no longer maintain matriculation. At present, there are no plans to remove these names from the rosters.

4.3 Instructions for Updating Roster

4.3.1 To begin, please click on the name of a student who is expected to receive a financial aid award next year. You will be brought to a screen in which to enter financial aid awards for Academic Year 2008-2009.

4.3.2 Select the type of award the student will be receiving, for the appropriate semester--Fall 2008, Spring 2009 or Summer 2009. The types of aid include:

Assistantship - Center/Program
Assistantship - Departmental
Assistantship - MAP
Assistantship - EWP
Assistantship - Restricted
Fellowship - Restricted
Fellowship - External
MM Waiver
Fellowship - MacCracken
Fellowship - Dean's Supplement
Fellowship - Opportunity
Fellowship - Other Non-Mac
Fellowship - GSAS Dissertation
Fellowship - Dean's Startup
No award - Leave of Absence
No award - Graduated
No award - Other

4.3.3 The aid type selected determines what further information you will be asked to provide, as described below:

Assistantship - Centers/Programs
Includes all charges made to Centers/Programs for GA assignments. TA assignments are charged against the home department portfolio. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Assistantship - Departmental
This includes all assistantships charged to your program. Example: Teaching Assistant charged to department's operating budget. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. In most cases, this will be the departmental rate. Next, please select the appropriate designation as TA, RA or GA. GA assignments will need to be explained in narrative form. TA assignments will be evaluated according to your program's undergraduate curriculum. Students receiving a TA appointment should have an appropriately assigned role in the Courses modules of ASIS. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Assistantship - MAP
MAP - includes all charges made to the Morse Academic Plan for TA assignments in that program. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Assistantship - EWP
This includes all charges in Expository Writing for teaching assignments in that program. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Assistantship - Restricted
This includes charges made to restricted funds for graduate or research assistantships. Example: Research assistant charged to a research grant. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. For 11 or 12-month appointments, please provide the semester equivalent amount. Next, choose the source department of the restricted fund to which the assistantship will be charged in the "Source" column. Once selected, a list of chartfields for that department will be displayed (e.g., 51141-34-56789 - - R2345 or 51140-34-56789 - - R3456) in the drop-down menu. Choose the chartfield to which the restricted assistantship will be charged. Finally, please select the appropriate designation as TA, RA or GA. GA assignments will need to be explained in narrative form. TA assignments will be evaluated according to your program's undergraduate curriculum. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Fellowship - Restricted
This includes payments made through the University to a student. These are payments charged to endowment, restricted, or sponsored accounts. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. Next, choose the source department of the restricted fund to which the fellowship will be charged in the "Source" column. Once selected, a list of chartfields for that department will be displayed (e.g., 61022-34-56789 - EF123 - or 61022-34-56789 - - R1234) in the drop-down menu. Choose the chartfield to which the restricted fellowship will be charged. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Fellowship - External
This includes payments made directly to a student by an external agency such as a government or foundation. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. Next, please enter the name of the external agency providing the fellowship in the input box in the "Source" column (for example, “Danish agency”). When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved. Please note that you should only enter the value of the living stipend in this field. Do not report external support for tuition, fees, or other items such as research, travel or equipment. For awards that exceed 9 months, please provide only the semester equivalent amount.

MM Waiver
Please select this if student will be receiving a maintenance of matriculation waiver. If eligible for the MM waiver, please enter the $425 fee amount per semester. GES will confirm eligibility and notify you if the student is not eligible for this award.

Fellowship - MacCracken
This includes all MacCracken base stipend payments. These awards are charged to your department's financial aid portfolio. In addition, if you award MacCracken portfolio funds for other reasons, please report them here and explain in the Notes section. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Fellowship - Dean's Supplement
This includes all Dean's Supplements. Typically, these are $4,000 awards (i.e., $2,000 per semester) for diversity. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Fellowship - Opportunity
Please select this if the student will be receiving an Opportunity fellowship. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Fellowship - Other Non-Mac
This includes all other non-MacCracken unrestricted fellowships. Describe the source and purpose of the award in the Notes section. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Fellowship - GSAS Dissertation
Please select this if student will be receiving a GSAS Dean's Dissertation award. After selecting this choice, please indicate the amount of stipend in the "Amount $" input box. When finished, please click the "Update" button. Information entered without clicking "Update" will not be saved.

Fellowship - Dean's Startup
This selection reflects the $1,000 award made to incoming MacCracken awardees. It is a separate award and should not be included in the amount for other Fellowship types.

No award - Leave of Absence

No award - Graduated

No award - Other

Please select the appropriate choice if an eligible MacCracken will not be receiving an award next year. If selected, please provide an explanation in the Notes section.

4.3.4 To enter an award for a different student, click the link "Return to Student Roster" which appears above the student's name, and click on a different student's name.

4.4 Instructions for Updating a Doctoral Placement

Please enter the following information for each position that doctoral graduates in your department have held. It is important to track not only current employment, but also to provide historical positions and placement since graduation. Information that was collected as part of the process in 2006 has already been updated into ASIS. Please update this information as frequently as possible.

Please note that the drop down list includes both masters and doctoral degree recipients. At this point, we are focusing on doctoral students, but departments are free to update information on masters students as well.

Please note that the Placement is NOT locked as part of the GPP review process.

4.4.1 From the main GPP menu, select the "Update and View Placements, Dissertation Titles, Advisors" screen.

4.4.2 To begin, please click on the name of a student from the drop down menu that you are updating.

4.4.3 Enter the Dissertation Title and Advisor(s) in the appropriate sections.

4.4.4 Enter the start and end dates for each placement.

4.4.5 Select the type of employment from the drop down box. The types of jobs include:

Tenure Track Faculty
Non-Tenure Track Faculty/Academic Staff
Post-Doctoral Appointment
Private Sector Research
Government/Foundation/Non-Profit Research
Self-Employed
Other

4.4.6 Select the type of industry from the drop down box. The types of industry include:

Research University
Four Year College
University with Masters Programs
Junior/Community College
Foundation/Non-Profit Organization
Federal Government
State/Local Government
Secondary School
Private University

4.4.7 Enter the title of the position.

4.4.8 Enter the name of the employer.

4.4.9 Select the location of the employer from the drop down box. The categories include:

New York City
Greater New York Metropolitan Area
New York State
Other US State
Other Country

4.4.10 In the note section, please include further details for type of employment (when other is selected), employer location (when other US state or country is selected), and any other relevant information to this placement record.

4.4.11 Select "Update" or "Add Placement" to the appropriate sections when completed.

5.0 Operating Budget

The Operating Budget section provides you the opportunity to request on-going increments or special allocations to enhance the administrative and capital infrastructure of the department.

5.1 Administrative Staffing Plan

Requests to change staffing levels are accepted once each year as part of the Annual Planning Report. According to University guidelines, position upgrades are approved only if they reflect a change in the administrative functions being performed. A position upgrade is thus, in effect, a proposed reorganization of the unit's administrative structure. A position upgrade should not be used as a mechanism solely to increase a staff member's salary but should reflect a need for different administrative functions to be performed. All position upgrades and the reorganizations they represent should be anticipated. No changes should be made to a job for which additional compensation will be required without receiving formal, written approval as part of the APR process. Approved requests will be submitted over the fall semester and depending on the complexity may not be effective until the spring semester. Requests must also be ultimately approved by the University Compensation Unit and is not guaranteed. It is therefore extremely important that units should not make any commitments to employees. It should also be noted that retroactive salary adjustments for more than 30 days prior to the submission of paperwork will not be considered.

• If you want to propose a position upgrade and/or reorganization of your unit's administrative structure, please provide a justification making sure that you answer the following question: What academic/operating/business conditions have changed requiring the need to change the position(s)?

5.2 Operating Support

Before requesting OTPS (Other Than Personnel Services) increases, please review the pre-approved allocation provided in the APR request and consider if there is an opportunity to reprogram under-spent lines from last year to meet your needs.

• Describe proposed changes in OTPS for 2008-2009.  Note the justification for each increase (including appropriate account code) and whether the change relates to inflation; faculty staffing; educational, research and administrative programs; and/or proposed initiatives.
• Prioritize each requested increase in rank order with (1) being the highest priority.

5.3 Technology

Please review the inventory of computers scheduled for replacement in 2008-2009 and confirm its accuracy.

It is strongly advised that you consult with the Director of Computing and Information Technology, Richard Israel, about hardware acquisitions before making a proposal.

• Describe proposals for upgrading teaching equipment or computers in the coming academic year. Provide an optimal time line. If you are proposing new equipment/computers, describe available resources and how the additions will be integrated with them. Please project on-going support personnel and maintenance costs.

5.4 Communications Planning

It is the policy of Arts & Science to limit the number and scope of print publications and instead to rely on the Web for outreach and communication materials. Academic units should keep this in mind when making proposals for print publications.

• Please identify both your programs' current and anticipated communication needs (i.e. brochures, posters, Web site, advertisement), and evaluate the value/success as it relates to having met your communication objectives.

5.5 Space, Furniture, and Small Capital Improvements

Arts & Science is engaged in a major multi-year capital plan to increase the amount of space in its inventory and improve the quality of its space. During this period, the amount of space that will be available to Arts & Science will be even more limited than before, because space will be taken out of service as it is renovated. It is therefore important that academic units develop creative, temporary strategies to address their space needs during this period. This section is not intended for academic units to describe large scale renovations of facilities but for small capital improvements of $25K or less for painting, re-carpeting, etc. in addition to new furniture acquisition.

It is strongly recommended that small capital requests should be reviewed first by the Director of Space Planning and Management, Lisa Huntington.

• Please update the space usage/office assignment plan for 2008-2009 (the fifth tab of the file sent with the APR request) and return it as part of your APR submission. Please note that the file is locked and that the only fields that departments should update are name, title, and code under the assignment changes/corrections section. Any adjustment to the inventory (additions or deletions) should be noted in the file. 

• Describe proposed near term changes (to be implemented by August 2008); Describe whether the proposed change is to enable a new initiative or is in response to an approved initiative.

5.6 Support Services

We seek input on the efficiency and effectiveness of Arts & Science and University administrative offices. General comments, either positive or negative, are less useful than specific details that will help us to remedy problems or replicate success.

• Comment on central FAS and NYU administrative services and their impact on your academic and administrative functions.  Note the policies and procedures that have been problematic and those that have been helpful.

6.0 Summer Session

6.1 Planning and Budgets for Summer Offerings

Arts and Science summer initiatives are comprised of three areas: on-campus courses, the pre-college program (on-campus), and study abroad programs.

Included in the request for the APR is a proposed summer budget for 2009. It is based on the approved budget for 2008 and includes salaries and OTPS expenses for both on-campus and study abroad program offerings (if applicable). Please review it carefully and provide a justification for any proposed changes, including changes in plans for staffing of summer 2009 courses.

For each course that you plan to offer, we ask that you review the enrollment history under the Enrollment Trend section of the Courses Module. In particular, please reconsider offering courses that have had consistently low enrollments. Any course with fewer than ten students is reviewed by the Summer Office and the department notified about cancellation a few weeks before the start of the session.

Please note that starting in summer 2009,  Masters course offerings will no longer be considered the responsibility of the summer office and will not longer be included in the summer budget.  Rather, Masters offerings  will be considered as part of the annual department planning.  Costs for any Masters offerings to be held during the summer must be included in the APR in your academic year department budgets.

 

6.2 Proposals for New Courses and Programs

New On Campus Courses

If your department is planning to offer any new summer courses, please provide the following information:

Proposed Course Number (this should be a distinct number that has never been used before)
Proposed Course Description
Justification for why you think this course will generate interest and minimum enrollments
Anticipated Costs involved in running the course (including instructor’s salary and information on faculty staffing for the course)

We encourage you to think about offering courses with a potential for high enrollment in the summer.  Proposals for new summer courses on campus  for 2009 must be included in the APR in order to be considered.  Proposals for new courses received after the APR deadline will not be considered.

New Study Abroad Programs

Study abroad programs require more extensive planning and additional administrative responsibility on the part of the program or department.

The viability of any proposals for new study abroad summer programs will be evaluated by Arts and Science in the context of University plans to expand global sites abroad. This means that proposals must not only have their own academic and budgetary justification but must also make strategic sense within the larger context of what the University is already offering or is planning to offer.

 

If a faculty member in your department wishes to propose a new study abroad program, a program proposal must be submitted along with the APR submission.  Proposals received after the APR deadline will not be considered. For more information on the process and to review the guidelines and forms for new program proposals, please visit http://as.nyu.edu/page/pp.summer.

 

7.0 Departmental Profile

Included in the request for the APR is a Departmental Profile which was completed by Arts and Science Institutional Research from a variety of sources including ASIS, University databases, student surveys, and information provided by the department. Please review this data carefully and provide us with any changes or corrections.

 

8.0 Restricted Fund Accounts Status

As the University has moved to all funds budgeting approach, it is important for each unit to appropriately budget and manage their restricted (funds 20, 21 and 22) funds for the coming year. Accordingly, Fiscal Affairs will be sending each chair/director and unit administrator a listing of all restricted funds to (1) identify any accounts in deficit which require resolution, and (2) to provide a provisional budget for the 2008-2009 year. Fiscal analysts will be available to provide guidance and assistance in helping departments with these matters.

 

9.0 Additional Comments

• In this section, comment on any additional issues that will have a significant impact on the department and that have not been addressed in the above framework.