Annual Planning Report (APR) Guidelines


The APR is required of all Arts & Science departments, programs, institutes, and centers each year unless an exception is made by the Dean's Office. It serves as both a progress report and an opportunity to provide strategic input in planning for the development of units over the next 3-5 year horizon by the Deans.

Preparation of the APR is a collaboration between the unit administrator and the chair or director of the unit.

For your reference, a collection of reports are available within OASIS, known as your Departmental Profile. These reports now also include a recent history of undergraduate counts across all CAS majors. Data are compiled from a variety of sources now including University census data, SISAlbert, Workday, UDW+, student surveys, and information provided by the department. Please contact the head of Institutional Research, David Vintinner, if you have any questions regarding these reports.

The deadline for APR submission is Friday, April 22, 2016. An electronic copy (Word document) should be sent as an email attachment to Randall Say in the Deans' Office. Please use the following naming convention: 17APR[unitname].doc.

Additionally, we ask that you adhere to the following formatting guidelines:

  • Title APR at the top left corner of the first page as such: Department Name Annual Planning Report 2016-2017
  • Follow the numbering system provided in the guidelines
  • Use Times New Roman, 12 point, black only
  • Set 1" margins (left and right) and justify paragraphs

The timing of responses to the APR depends in part on when the FAS budget is finalized with the University Administration, but our intention is to have responses released by June 15, 2016.

1.0 Executive Summary

Provide a brief synopsis (no more than 500 words or one to two pages) highlighting the strategic plans for the department or program in achieving its academic goals [e.g. snapshot of where the department stands (research profile), areas of strength/weakness and recent relevant rankings (primary peer competitors), description of efforts to increase diversity in the department (at all levels), directions of where the department wants to go, etc.].

1.1 Rank and Priority of APR Requests

Provide a short bulleted summary of the department’s highest priority requests (including relevant cost information).  Please rank your requests in order of the highest importance first. Note whether they will improve diversity and if internal resources can be redeployed to fund (all or in part) these needs. Given the reduced funding available, departments should refrain from proposing permanent on-going items (except for faculty recruitment proposals). Requests will only be considered if they are prioritized in this section.

2.0 Faculty Staffing

2.1 Provide a brief commentary on the results of any faculty searches conducted in the previous year indicating reasons for success or failure and any changes in recruitment strategies that may be suggested by the prior year experience.

2.2 Request faculty lines for the next recruitment cycle (including pre-approved lines) indicating rank and sub-field for each line and whether positions are replacements/conversions or incremental. Provide a brief justification for each position as well as an explanation on how it contributes to the distinct excellence of a department, potential to address diversity needs, how it is synergistic with other schools and units throughout the GNU and how it contributes to the University achieving world class status. Please include any proposals for joint hires involving the Abu Dhabi and Shanghai portal campuses or the Global study away sites. If necessary as part of a particular recruitment, provide an estimate of startup funds and identify contributions of departmental funding sources that can be made.

2.3 Provide information on potential departures and describe any significant impacts on the department's curriculum, administration, and research profile. As with all faculty hiring, replacements for faculty departures are not automatic and must be proposed and approved as part of the APR process.

3.0 Curriculum & Enrollment Planning (Fall & Spring)

Course Enrollments

[Data entry in OASIS is required as the basis in supporting the adjunct budget request of a unit. FAS Fiscal Affairs will be in contact later in the Spring term with the deadlines to establish adjunct budgets. Information should be kept up to date as enrollment projections and course offerings change throughout the spring and summer terms.]

3.1 Provide relevant information related to proposed changes to the historically funded adjunct budget:

  • Changes in course offerings (i.e., new courses being offered because of a new MA program)
  • Changes in enrollment/student interest (i.e., increases in majors, fewer enrollments because of increased offerings at Global Study Away sites)
  • Justification of instructor pay rates above the minimum

3.2 Provide information on the use of technology in the curriculum:

  • Provide a current assessment of the curriculum and technology use
  • Provide information on the future direction the faculty envisions for technology use
  • Submit proposals for courses (changes in modality for groups of courses, etc.)

3.3 Please indicate here (yes/no) whether your department or program has completed and uploaded to ASIS the GSAS Academic Excellence Checklist. The FAS Office of Institutional Research uses the data to calculate time-to-degree averages and compile other important information about your graduate program(s).

4.0 Operating Budget

4.1 The Operating Budget section provides the opportunity to request funding that will support the priorities of the department. While there will be very limited one-time funding available for curricular and program needs, requests for capital or administrative staffing are highly unlikely to be considered given budgetary constraints. It is recommended that requests be reviewed in advance with the relevant administrative directors to determine the appropriateness of requests and how it will support the academic goals of the unit.

4.2 Departments and programs that have accumulated large balances (in excess of $250,000) in NYU Abu Dhabi and NYU Shanghai funds are requested to provide a detailed 3-year plan on use of these funds in this section of the APR. A minimum spend rate of 20% per year must be proposed.

4.3 Graduate summer study abroad program budgets were separated from the main summer budget. In order to review these needs, departments are asked to provide (1) information on the prior summer costs (including students enrolled, basis for costs and other relevant program information) and (2) proposals for any changes in future summer sessions.

5.0 Global Network University

Please provide a brief commentary on the department or program's current participation as part of the Global Network University (GNU).

In order to ensure a coordinated effort and communication among offices, please provide information on:

  • Faculty circulation in the GNU.  List all teaching assignments in Abu Dhabi, Shanghai or any of the Global study away sites. Include all planned assignments for 2016-17 and all proposals for 2017-18 and beyond.  Describe any budgetary impact and possible funding sources.
  • Curricular initiatives/offerings that your department may be involved with in the integration with the GNU
  • Graduate student circulation in the GNU

Be advised that all staffing and curricular changes must first be approved by the FAS Deans, including circulation to portal campuses in Abu Dhabi, Shanghai or any of the Global study away sites.

6.0 Diversity

The Diversity Initiative has had a productive year with the participation of many faculty. As noted in Dean Carew’s email to chairs and faculty, all departments and programs are expected to develop plans that will enhance the student experience and ensure faculty have the tools needed to foster inclusive classrooms. Please provide in this section (i) a brief summary of the department's ongoing efforts to foster and increase diversity at the faculty, graduate, and undergraduate levels, and (ii) concrete plans for planned programs, academic initiatives, or other ideas from the department that will address those same areas. While resources remain limited, we hope to collaborate with departments to creatively identify implementation plans. Should you have any immediate questions, you can reach out to Carly Rose DiGiovanni ( in the FAS Deans Office.

7.0 Summer and Special Sessions

7.1 Planning and Budgets for Summer and Special Sessions

Arts and Science summer offerings are comprised of individual courses at Washington Square, programs both in New York and away, and the pre-college program (NYC).

Please provide relevant information related to proposed changes to the historically funded activities for these programs:

  • Changes in course offerings or scheduling
  • Changes in enrollment/student interest
  • Changes in instructor types/assignment
  • Changes for any co-curricular programming activities

7.2 Proposals for New Washington Square Courses and Programs

If your department is planning to offer any new summer or special sessions courses or programs at Washington Square, please provide the following information:

  • Proposed Course Number (this should be a distinct number that has never been used before)
  • Proposed Course Description
  • Justification for why you think this course will generate interest and minimum enrollments
  • Anticipated Costs involved in running the course (include instructor's salary and information on faculty staffing for the course)

We encourage you to think about offering courses with a potential for high enrollment in the summer, May intensive and winter terms. Proposals for new courses on campus for 2016-2017 must be included in the APR in order to be considered.

7.3 Proposals for New Study Away Programs

Study away programs require more extensive planning and additional administrative responsibility on the part of the program or department.  In addition, the viability of any proposals for new study abroad summer programs will be evaluated in the context of University plans for the global study away sites.

If a faculty member in your department wishes to propose a new undergraduate study away program, please contact Noelle Marchetta to discuss requirements for a program proposal that must be submitted along with the APR.

Updated on 04/19/2016