Cellphone and Smartphone Policy
Last Updated: 12/08/2011
To provide guidance to departments and employees who have wireless devices, including cellphones or smartphones which are provided to them by New York University.
This policy applies to anyone currently using a University-owned cellphone/smartphone paid for by New York University.
All cellphone and smartphone requests require the pre-approval of Rich Israel, Director of FAS Computing and Information Technology (CIT) and Kristy Cusick, Director of FAS Fiscal Affairs. For administrative staff, the request must also be approved by the employee’s supervisor.
Please send an e-mail request with the following information and attach a copy of the NYU ITS Mobile form:
- Type of wireless device
- Business justification for purchase
- Chartfield for the account which will pay for the device and service
- All cellphone/smartphone devices paid for by University funds
must be purchased through NYU ITS mobile.
- Only Blackberry, iPhone, and Android smartphones are supported by
FAS/CIT. Further, it must be a phone purchased through ITS mobile
(firstname.lastname@example.org) to receive support.
Cell phone purchasers are requested to set up the phone using the ITS instructions at http://www.nyu.edu/life/resources-and-services/nyu-google-migration/your-first-days/mobile-users.html. If you have problems, FAS/CIT will provide support in the initial setup of the phones to the NYU mail and calendar system. FAS/CIT will not set up the phones to sync with other software packages.
- It is the responsibility of the cellphone/smartphone user to
protect any sensitive information that may be stored or accessed
via the device. For guidelines, please refer to New York
University’s policy on the responsible use of computers and data.
Any cellphone or smartphone that is lost or stolen must be reported. The user must inform the department and a report should be filed with NYU’s Office of Public Safety.
If an employee leaves the University, the department must collect the cellphone or smartphone and turn the device and charger over to FAS-CIT where all data will be cleaned off the phone. If an employee no longer wishes to use an NYU purchased cell phone or smartphone please contact FAS/CIT at email@example.com so that they can collect it, and after a two-week waiting period they will destroy the data on it.
- All employees that have a New York University-owned cell phone
must abide by all local and state laws governing the usage of
these devices while driving. (http://www.ghsa.org/html/stateinfo/laws/cellphone_laws.html)
If a phone has been previously approved, it may be replaced if it is broken, lost, stolen, or more than two years old and needs replacement. If they were purchased before this policy was implemented (March 22, 2011), the previous funding procedure may be followed for the new phone. If you have any question about implementation of this policy, contact Richard Israel or Kristy Cusick.
FAS Fiscal Affairs - Kristy Cusick
FAS Office of Computing and Information Technology - Richard Israel
Date: March 22, 2011
Revised: December 8, 2011