Forms & Resources for Graduate Students

Forms and Resources


GSAS Policies and Procedures Manual
* The GSAS PP Manual supersedes all program handbooks and forms below.

MA Student Handbook
MA Field Study Handbook
         - GSAS Policy on Internships for Academic Credit
         - Internship Reporting
         - Field Study Application Form
         - Field Study Evaluation Form
Registration and Course Work
Cross-School Registration
Maintenance of Matriculation
Full-Time and Half-Tme Equivalency
Transfer Credits
Foreign Language Requirement
MA Thesis & MA Thesis Seminar
         - MA Thesis Handbook
         - MA Thesis Formatting Guide
         - MA Thesis Supervision Form
         - MA Thesis Reader Sheet
Graduation
NYU Resources & Offices for Graduate Students
NYU Offices for Graduate Students
Business Cards

More forms coming soon. For now, please email ir.masters@nyu.edu with any inquiries.

 

IR Program Plagiarism Policy

 

A COMMUNITY OF THE MIND

New York University is a "community of the mind." Its students, faculty, and staff all share the goal of pursuing truth through free and open inquiry, and we support one another's endeavors in this regard. As in any community, membership comes with certain rights and responsibilities. Foremost among these is academic integrity. Cheating on an exam, falsifying data, or having someone else write a paper undermines others who are "doing it on their own"; it makes it difficult or impossible to assess fairly a student's interest, aptitude, and achievement; and it diminishes the cheater, depriving him/her of an education. Most importantly, academic dishonesty is a violation of the very principles upon which the academy is founded. Thus, one of the first things that we ask of students entering the program is to recognize these principles of academic integrity. For this reason also, violations of these principles are treated with the utmost seriousness. Perhaps the most serious form of academic dishonesty is plagiarism.

Plagiarism: Plagiarism is copying someone else’s work and portraying it as your own without properly referencing it (i.e. not citing it). For further clarification please see Indiana University Bloomington’s comprehensive website on how to recognize plagiarism: https://indiana.edu/~istd. Plagiarism can be done purposefully or accidentally – either way it is still plagiarism. Plagiarism will be dealt with according to GSAS Regulations. This is a severe offense – not to be taken lightly. If you need assistance on understanding plagiarism please see the Program Director immediately.

If a faculty member suspects plagiarism in a piece of work the faculty member with knowledge of the facts shall file a complaint with the IR Program Director per GSAS regulation 8.2.s.

The IR program director will notify the student in writing of the complaint within two working days of receipt of the complaint (GSAS reg 8.2.2).

If a student’s work is suspected of plagiarism the student will be requested by the Program Director (per GSAS reg 8.2.3) to meet with a faculty panel consisting of the Program Director and one permanent faculty member. The student will be asked to explain the case of plagiarism and the student will be queried about the issue and provided with the evidence the program has used to determine the existence of plagiarism.

The faculty panel has a range of options regarding decisions, but in cases where plagiarism has been found the penalties are as follows:

  • If a student is found guilty of plagiarism, in the first instance the student receives a fail for the piece of work. The guilty verdict will be placed on the student’s file and the student will receive a written warning of their violation.
  • If a student is found guilty of a second case of plagiarism the student will be removed from the IR program permanently.

Student may reject the program’s resolution. If there is no consensual resolution of the situation (GSAS reg 8.2.3) then the Program Director will forward the program’s complaint of plagiarism to the Associate Dean for Academic Support and Student Affairs, in which case the procedures beginning with section 8.4 of the GSAS Policies and Procedures Manual (v.January 2013) will apply. Please consult your GSAS manual for further details on procedure 8.4.

Students' Religious Observance and Class Attendance

As a nonsectarian, inclusive institution, NYU policy permits members of any religious group to absent themselves from classes without penalty when required for compliance with their religious obligations. The policy and principles to be followed by students and faculty may be found here.

Internship Reporting

State reporting requirements for compliance require NYU to report information on where students are completing non-classroom experiences (i.e. internships, externships, clinicals, etc.). If you are participating in a non-classroom experience, please follow the instructions below to report it:

  1. Log in to NYU CareerNet with your username and password or register for a new account at https://nyu-csm.symplicity.com/students/
  2. At the homepage, select tab that says "My Account," located on the bottom of the left-hand column.
  3. Select option for Career Outcomes
  4. Click "Add New"
  5. Fill out the required information regarding your placement and submit.

If you have questions, please contact ir.masters@nyu.edu

Registration and Course Work

Students should review their course schedules with their faculty advisors before registering each semester to ensure they are on track to completing the degree. GSAS expects students to be enrolled in courses in all Fall/Spring semesters until the degree requirements are fulfilled. Students who are not taking courses, but still working to complete other requirements, such as thesis, internship or language, must be enrolled in Maintenance of Matriculation (see MM section below). 

Students who decide after consultation and approval by their faculty advisors to take more than the 12 credit course credit load for a semester must contact ir.masters@nyu.edu to request an increase in maximum credit allowed. Please indicate the new credit load (typically 14 or 16 credits) and cc your faculty adviser on the email to confirm approval.

Certain courses require special permission from the instructor or program before a student may register. These courses have a permission code required indication on Albert course search and the program course schedule webpage listing. Students who want to take one of these courses should follow the directions on the note. For more clarification, please contact ir.masters@nyu.edu.

Students who have a hold on their account blocking them from registration should review the hold message and contact the correct office to resolve the hold. Typically, these are due to arrears in the payment of tuition, fees, loans, or other charges (including housing, dining, library fines, and other activities or services). Please visit the University Bursar website for all pertinent tuition and payment information.

Some courses have a waitlist function for students to waitlist for the course in hopes that a spot will open up. We encourage students to use the swap function when waitlisting for courses especially if student is enrolling in a full courseload for said semester. Please review Albert help guide on the waitlist and swap functions (page 10). 

Courses taken for the degree cannot be taken pass/fail. 

Cross-School Registration

You may take courses in other schools at NYU if you are a matriculated student and you have the necessary prerequisites and approvals of the course and have the approval of your IR program academic advisor. Please confirm with your IR program academic advisor that the course you hope to take apply towards your degree (typically as General Elective credit).

Maintenance of Matriculation

Students who have completed their course work may register for MAINT-GA 4747 and pay the matriculation fee and the registration and services fee through the semester of their graduation. Payment of the fees entitles students to use the libraries and other research facilities, consult faculty members, and participate in University activities. For more information, please contact the Program Administrator.

Full-Time and Half-Tme Equivalency (FTE & HTE)

The University designates full-time coursework automatically to students enrolled in a minimum of 12 credits in one semester (the two summer sessions combined are regarded as one semester). Half-time status is defined as enrollment in at least 6 credits in one semester.

Equivalency may be granted only for purposes of insurance, student loans, scholarships or visa status. To qualify for full-time equivalency (FTE) you are expected to spend no less than 40 hours per week on a combination of course work and/or appropriate activity required by the program. 20 hours per week is required for half-time equivalency (HTE). Graduate students may request to be certified as having full-time or half-time equivalency for an academic semester without enrolling in the minimum required credits if:

  • a student is working full time on the thesis and registered for the thesis course.
  • a student is interning to fulfill the internship requirement and is registered for the Professional Development & Internship course.
  • a student is on the last semester of study and needs fewer than 12 or 6 units of coursework to complete the degree.

Students who wish to apply for equivalency must contact the Program Administrator at ir.masters@nyu.edu ideally before the first day of classes in the semester for which equivalency is requested. Students must be registered before equivalency can be posted on their record. The program and school will not be held liable for any loans returned to the lender as a result of late processing of the equivalency application; students are fully responsible for investigating the terms, conditions and deadlines related to their loans.

You are not eligible for equivalency if you are not registered for any credit bearing course work; therefore, students registered for a leave of absence, maintenance of matriculation or zero credit courses will not be considered for equivalency.

Transfer Credits

  • GSAS programs accept transfer credit from accredited graduate institutions.
  • Students in the program must apply for transfer credit within their first academic year of attendance as a matriculant.
  • Courses for which a degree has already been awarded or for courses older than ten years may not be applied toward a GSAS master's degree.
  • Eligible courses must have a grade of B or better, and must be relevant to international relations. A grade of P or S will be considered for transfer credit only with the submission of a written statement from the school issuing the grade stating equivalency of B or better. Transfer course equivalency is not granted for IR core course credit; equivalency is only granted for IR elective or general elective credits.
  • Individual course credit must be transferred point for point. Please refer to the back of the transcript for conversion of non-traditional point systems. GSAS awards international transfer credit in accordance with current guidelines regarding equivalency as determined annually by Graduate Enrollment Services.
  • IR students may transfer up to 12 graduate level credits from an accredited institution
  • All requests must be accompanied by a sealed, official copy of your transcript.

Please first discuss your intent to transfer credits with your IR faculty advisor. Provide the institution and course information, as well as the syllabi, any significant work completed for the course(s), and unofficial transcript (if available). Confirm with faculty what the transfer course equivalency would be (IR elective, general elective). Once preliminary approval is given, please request a sealed, official copy of your transcript from the institution where the credit(s) was earned (and translation if necessary). Submit the transcript to the Program Administrator along with the completed Transfer Credit Request Form. GSAS has final authority to approve credit transfers. The Program Director only approves the transfer in terms of the content matter of the course. The Program Administrator will notify the student of the outcome of the request.

Foreign Language Requirement

Please refer to degree requirements for your subplan/concentration's specific language requirement. In general, students must demonstrate proficiency in one language other than English. Students demonstrate proficiency in a foreign language by completing one of the following:

  • Passing the GSAS foreign language proficiency examination. See Foreign Language Proficiency Exam (FLPE) for dates and registration for the language placement exams (if needed). At the latest, student should register for the exam prior to their graduation conferral date. Please note if student does not pass this last exam date prior to graduation, they may need to postpone graduation.
  • Completing an intermediate-level or advanced-level foreign language course with a grade of B or better at NYU or another accredited institution. See degree requirements for specific language requirement. Student must submit official transcript as proof of completion. Contact ir.masters@nyu.edu to alert them of arriving transcript. Transcript should be addressed to the Program Administrator at the program's address.
  • Completing secondary education or undergraduate degree in an institution where language of instruction is not English. Concentration students need to demonstrate the language of instruction is in their required concentration language(s). In this case, please contact ir.masters@nyu.edu to confirm language requirement completion before your second year in the program.

Master’s Thesis and Master’s Thesis Seminar

Students must complete a Master’s Thesis, which is completed in conjunction with the Master’s Thesis Seminar course. The thesis is a heavily researched academic work consisting of 10,000-15,000 words related to an important and timely topic in politics related to a student’s chosen concentration. The thesis should demonstrate that a student has a sufficient command of the literature and arguments pertaining to the chosen topic. The thesis allows the student to demonstrate his or her ability to undertake and complete independent research and analysis and present that research in a form suitable to the rules and conventions of the academic community.

Students should select their thesis topic in consultation with a faculty member who they wish to work with. The MA thesis is an original research project or may develop from a previous seminar paper. If the thesis develops from an existing research paper, it must be distinct enough and expanded, in terms of scope and depth, from the original paper.

In conjunction with the MA program director or the thesis seminar instructor, students choose a faculty thesis supervisor. The MA Thesis must be sponsored and supervised by a relevant faculty member. When appropriate, and with approval of the MA program director, students may choose an advisor outside of the Program in International Relations, as long as the advisor is a member of the NYU faculty and has the knowledge and/or expertise that may exceed that of the members of regular faculty in the MA program. Once a thesis topic and supervisor are designated, the MA program director must approve any changes.

The MA thesis requires the approval of two faculty members – ONE faculty member must be a full-time faculty member at NYU. Once the thesis supervisor has read and approved the thesis, the student may submit the thesis to the program for review. The thesis deadline is established three times per academic year (May, August, and December). Once the thesis is submitted, the MA program director selects a second reader for the thesis. Generally the second reader will be the leader of your MA thesis seminar.

The thesis can receive a high pass, a low pass, or not be approved. If the thesis does not pass, the student may revise and resubmit the thesis the following semester (student must enroll in maintaining matriculation). Failure to pass the thesis on the second attempt may result in termination from the program.

The Master’s Thesis Seminar provides students with the necessary support and structure to research and write their theses. Students enroll in the thesis seminar during the spring semester of their second (final) year of study. Please submit the MA Thesis Supervision Form at the beginning of your MA Thesis Seminar and the signed MA Thesis Reader Sheets with your final thesis submission. Please review MA Thesis Handbook for more information. 

Graduation

Students are responsible for knowing the deadlines associated with the term they plan on graduating and getting all the necessary materials into the proper offices. See the Registrar Graduation webpage for more information and detailed instructions related to applications, deadlines, commencements, diplomas, honors, and expected term of graduation. Below are guidelines to follow pertaining to graduation:

  • Apply for Graduation on Albert
  • Notify the Program Administrator and your faculty advisor of your intention to graduate by email.
  • Resolve any outstanding in-completes and follow up on any outstanding requirements on your graduation check sheet (typically sent to you by Graduation Services)

 

NYU Resources & Offices for Graduate Students

GSAS Guide to University Resources
GSAS Policies and Procedures Manual
New GSAS Student Welcome and Orientation Materials
GSAS - Living in New York City
Foreign Language Proficiency Exam (FLPE) dates and registration
American Language Institute
Speaking Freely
NYU Office of Financial Aid
GSAS Financial Aid Resources
GSAS Graduate Student Awards & Fellowships
Dean of GSAS Student Travel Grant Program deadlines and application
Office of the Bursar
NYU Official University Academic Calendar
NYU Registration Calendar
NYU Classes Support
NYU Building Code Key
Office of Global Services (OGS)

 

IR Program Plagarism Policy

A COMMUNITY OF THE MIND

New York University is a "community of the mind." Its students, faculty, and staff all share the goal of pursuing truth through free and open inquiry, and we support one another's endeavors in this regard. As in any community, membership comes with certain rights and responsibilities. Foremost among these is academic integrity. Cheating on an exam, falsifying data, or having someone else write a paper undermines others who are "doing it on their own"; it makes it difficult or impossible to assess fairly a student's interest, aptitude, and achievement; and it diminishes the cheater, depriving him/her of an education. Most importantly, academic dishonesty is a violation of the very principles upon which the academy is founded. Thus, one of the first things that we ask of students entering the program is to recognize these principles of academic integrity. For this reason also, violations of these principles are treated with the utmost seriousness. Perhaps the most serious form of academic dishonesty is plagiarism.

Plagiarism: Plagiarism is copying someone else’s work and portraying it as your own without properly referencing it (i.e. not citing it). For further clarification please see Indiana University Bloomington’s comprehensive website on how to recognize plagiarism: https://indiana.edu/~istd. Plagiarism can be done purposefully or accidentally – either way it is still plagiarism. Plagiarism will be dealt with according to GSAS Regulations. This is a severe offense – not to be taken lightly. If you need assistance on understanding plagiarism please see the Program Director immediately.

If a faculty member suspects plagiarism in a piece of work the faculty member with knowledge of the facts shall file a complaint with the IR Program Director per GSAS regulation 8.2.s.

The IR program director will notify the student in writing of the complaint within two working days of receipt of the complaint (GSAS reg 8.2.2).

If a student’s work is suspected of plagiarism the student will be requested by the Program Director (per GSAS reg 8.2.3) to meet with a faculty panel consisting of the Program Director and one permanent faculty member. The student will be asked to explain the case of plagiarism and the student will be queried about the issue and provided with the evidence the program has used to determine the existence of plagiarism.

The faculty panel has a range of options regarding decisions, but in cases where plagiarism has been found the penalties are as follows:

  • If a student is found guilty of plagiarism, in the first instance the student receives a fail for the piece of work. The guilty verdict will be placed on the student’s file and the student will receive a written warning of their violation.
  • If a student is found guilty of a second case of plagiarism the student will be removed from the IR program permanently.

Student may reject the program’s resolution. If there is no consensual resolution of the situation (GSAS reg 8.2.3) then the Program Director will forward the program’s complaint of plagiarism to the Associate Dean for Academic Support and Student Affairs, in which case the procedures beginning with section 8.4 of the GSAS Policies and Procedures Manual (v.January 2013) will apply. Please consult your GSAS manual for further details on procedure 8.4.

Students' Religious Observance and Class Attendance

As a nonsectarian, inclusive institution, NYU policy permits members of any religious group to absent themselves from classes without penalty when required for compliance with their religious obligations. The policy and principles to be followed by students and faculty may be found here.

Internship Reporting

State reporting requirements for compliance require NYU to report information on where students are completing non-classroom experiences (i.e. internships, externships, clinicals, etc.). If you are participating in a non-classroom experience, please follow the instructions below to report it:

  1. Log in to NYU CareerNet with your username and password or register for a new account at https://nyu-csm.symplicity.com/students/
  2. At the homepage, select tab that says "My Account," located on the bottom of the left-hand column.
  3. Select option for Career Outcomes
  4. Click "Add New"
  5. Fill out the required information regarding your placement and submit.

If you have questions, please contact ir.masters@nyu.edu

 

Business Cards

NYU Reprographics is in the process of updating their student business card procedures, but for now please follow the directions below if you would like to order student business cards with NYU logo.

Please complete the Student Business Cards form and return (in person or by email) to the Program Administrator for approval. Student will then pick up approved form to bring to NYU Reprographics to order and pay for business cards. Please be aware that it may take more than a week for the business cards to be printed. Please contact NYU Reprographics at 212-998-1050 for more details. The form's business card formatting is to be used as a guide; Reprographics may be able to make alterations to suit students' needs. Some guidelines to completing the form below:

Please fill-in your mailing address or leave blank, which is more typical nowadays. Do not fill-in with program address.
For social media, we'd recommend adding your LinkedIn information if you do not have other social media. Be sure to keep your LinkedIn profile up-to-date. Reprographics should be able to add more than one social media line if needed. Please consult them when you submit the form