How do I forward my NYU email or reset my NYU password?
These pages provide guidance on forwarding your official NYU E-mail address (NetID@nyu.edu) and resetting your NYU password.
How do I get an NYU ID if I am not an NYU student or employee?
Affiliate ID cards are available to interns or volunteers working in research labs in the Biology Department. ID cards are necessary in order to gain swipe access to restricted lab areas. These requests must be processed through NYU’s legal channels and the entire process takes about a week to complete if the steps are followed closely and quickly.
- Affiliate completes the “Research Affiliate ID” questionnaire with their PI (faculty sponsor).
- The PI forwards the questionnaire to their Department Administrator (Emily Maloney, Silver Complex or Lita Robinson, CGSB) who will initiate the process with the legal office.
- The Department Administrator will contact the affiliate and PI once the legal department sends the Volunteer Agreement Form and the Release Form for the affiliate to complete and sign. If the affiliate is a minor then a parent or guardian will also have to sign.
- Bring the original hard copies to the Department Administrator for processing.
- Once Legal and HR have approved the request, the Department Administrator notifies the affiliate that the ID Authorization Form is ready for pick up. The form is taken to an NYU Card Center located inside the Command Center on the ground floor of 7 Washington Place (at the corner of Mercer Street). Hours of operation can be found on their website.
- Once the affiliate has their ID card, they can request access. See the FAQ on how to request lab access.
NOTES ON RENEWALS:
The legal department determines how long Affiliate IDs are active. Right now they have set a 3 month limit. This means that the PI, Affiliate, and Administrator will have to repeat this process every 3 months for the duration that the affiliate is at NYU. If you need to renew a Research Affiliate ID card, please initiate the process with your Department Administrator at least 2 weeks prior to the current card’s expiration date. You will have to get a new ID card with each extension. Be sure to surrender your old ID or you will be charged a $15 replacement fee.
How do I get swipe access? Change my access? Or fix my access?
To request access for the first time:
Complete the Building Access Application form on our forms page. The form must be signed by your PI or your labs designee. Submit the completed form to the Administrative Aide in the Biology Department Office located on the 10th floor of the Silver Building, room 1009. Alternately you can deliver your form to the 8th floor of the CGSB if you are located in that building. It can take up to 72 hours for security to make our requested changes.
To change my swipe access:
If you already have a Building Access Application form on file, you may email a requested change or addition to email@example.com. You must cc your PI for approval. Again, allow 72 hours for the change to go into effect.
My card stopped working, what do I do?
Send an email to firstname.lastname@example.org. In the email include your name, N#, net ID, and the location where your access did not work (building, floor, room). The administrator will contact the card Center on your behalf to resolve the problem.
If you recently graduated then your student ID card has probably been deactivated. In order to continue working in your PIs lab (unpaid), they will need to request a Research Affiliate ID Card for you. Please see the FAQ on “How do I get an NYU ID if I am not an NYU student or employee”.
If you have a Research Affiliate ID, please make sure your card is not expired. You may need to renew it. See the FAQ on “How do I get an NYU ID if I am not an NYU student or employee”.
How do I record a presentation, Live Stream, or Video Conference in Silver 1003?
The following services are available in Silver 1003:
- Self service video recording of presentations and speakers.
- Video Conferencing USB camera compatible with many apps including Google Hangouts, Skype, GoToMeeting, FaceTime.
- Live Streaming either to NYU-Net exclusively or to the public on YouTube Live.
A setup guide is posted on the podium and available here, Room Silver 1003 AV Setup. Presenters must complete and sign the NYU Recording Talent Release Form before recordings can be distributed.
Use the Biology Computational Request Form to request Live Streaming services in Silver 1003. A 3 business day lead time is required. Presenters must complete and sign the NYU Recording Talent Release Form before your event begins. A member of the Biology IT Team will coordinate the setup and management of the Live Stream during your event.
How do I register my computer/laptop on the Department's network?
Ask your lab's IT representative to complete the Biology Department Computational Needs Request Form found on our Forms page. Requests are usually fulfilled in 1 business day.
Visitors from eduroam member institutions can connect to the "eduroam" Wi-Fi network. Visit www.eduroam.us or ITS KB article: "General information about the eduroam wireless network at NYU" for details.
The department can also provide a guest Wi-Fi account. This account changes every Monday morning. Faculty, Staff and Postdocs can access the current guest Wi-Fi account information via the "Faculty Handbook and Forms" link on our Forms page.
How do I renew my Research Affiliate ID?
The legal department determines how long Affiliate IDs are active. Right now Legal has set a 3 month limit. This means that the PI, Affiliate, and Administrator will have to repeat this application process every 3 months for the duration that the affiliate is at NYU. If you need to renew a Research Affiliate ID Card, please initiate the process with your Department Administrator at least 2 weeks prior to the current card’s expiration date. You will have to get a new ID card with each extension. Be sure to surrender your old ID or you will be charged a $15 replacement fee.
See the FAQ on how to request an Affiliate ID for the full protocol and questionnaire here.
How do I reserve the auditorium or a classroom in the CGSB (Center for Genomics & Systems Biology, 12 Waverly Place)?
The auditorium and classrooms in the Genome Center (12 Waverly Place) do not belong exclusively to the Biology Department. They are considered general use classrooms and are therefore managed by Classroom Assignments. Please work with them to secure the room for your event by emailing email@example.com. Because these rooms are used for classes, scheduling meetings during the academic year can be difficult and often Classroom Assignments can not confirm space requests until the semester is underway and classes are all assigned rooms (since priority is given to using these rooms as classrooms).
If you are a member of NYU Biology, an administrator from the department will work with Classroom Assignments on your behalf. Contact Lita Robinson (firstname.lastname@example.org, x88341) and cc Michelle Devol (email@example.com, x88209) with the date, time and a brief description of your meeting/event. We will do our best to help you gain access to the space you need.
If you are interested in scheduling your course into the Genome Center please be aware of a few things. While Biology does not manage these rooms directly, the Department gets priority booking for its courses (other Science Departments get priority after Biology and before non-science departments). When requesting a classroom in the Genome Center, you increase your chances of getting space if you qualify for priority.
- The course enrollment should be at least 80% of the room’s capacity (see chart below).
- The enrollment cap of the course (as listed in Albert) can not be greater than the room’s capacity.
- The course needs to follow a traditional NYU course schedule. For example; a course that meets on Mon and Wed from 11am-12:15pm is a traditional schedule. A course that only meets once a week for a longer period of time is not a traditional schedule.
A course which does not meet criteria 1&3 may still receive a room in the Genome Center, however without priority the chances are not as good. There is no guarantee that a request will be granted even with priority since NYU has an overall classroom shortage.
12 Waverly Classroom Information