Arts & Science Information System (ASIS & OASIS)

The Arts and Science Information System (ASIS) is a relational database system with a web-based interface developed by the Arts and Science Office of Institutional Research. ASIS extracts and links together information residing in several independent university database systems for courses, faculty, adjuncts, and graduate students. Throughout the academic year, departmental administrators also enter information about planned courses, instructors, and students for a comprehensive view of Arts and Science activity. ASIS is also used by the deans and senior administration to make informed policy decisions in areas such as curricular reform, financial aid support levels, and faculty staffing projections.

OASIS, introduced in 2014 to better support Arts & Science operations, is currently being rolled out to some users.
 

ASIS consists of seven modules:

The Courses module shows past and present course offerings, enrollments, and instructor assignments. This allows administrators to use history as a guide when making enrollment and course staffing projections. Departments use this module to plan course offerings and to make all instructional assignments for Arts and Science courses. For Arts and Science, ASIS is the only source for the instructor assignments which appear in the Registrar’s online Albert catalog. 

The Graduate Program Profiles (GPP) module provides an overview of currently enrolled graduate students, and allows administrators to track and manage financial aid. Departments and programs can view a variety of important descriptors of each student's status. The module provides tools to track graduate student dissertation topics and advisors, as well as job placement data.

The GSTT (Graduate Student Teacher Training) module is used to manage invitations and payments for new graduate student teachers who are expected to attend pre-semester training sessions offered by the Graduate School and individual departments. Departmental administrators are responsible for entering this information.

The Faculty module tracks information about current faculty and recruitment of new faculty. It is used most widely in support of the Annual Merit Increase process led by the faculty in each academic unit. To Arts & Science leadership, it provides a detailed workspace for faculty recruitment, and for monitoring research commitments, sabbaticals, and other aspects of career progress for continuing faculty.

The Adjuncts module monitors adjunct information including payroll, teaching histories, and appointment documentation.

The Visas module displays active and expired visas for Arts and Science employees with active appointments.

The Admin module links to departmental planning reports, academic assessment reports, and data profiles which contain a variety of metrics on curriculum, faculty, and students. The data in these reports may be especially helpful for department chairs and administrators when they are writing their APR. In addition, users can also change their password in this section and manage other data settings in support of the other modules, such as adding new chartfields for graduate financial aid.

 

OASIS offers:
Secure search for more efficient administration

The Academic Honors page for tracking academic honors awarded to GSAS students. Users can enter honors for their students and download a list of honors recipients based on criteria they specify. Note: Financial aid award data should still be entered in the GPP module in ASIS; some awards identified by GSAS as academic honors will appear on the Academic Honors page in OASIS.

The Class Scheduling page for curriculum planning -- all A&S departments request schedule changes in OASIS before they are reflected in SISAlbert (CAS requests for Registrar-controlled rooms go through an approval process). For a detailed summary, click the '?' atop the Class Scheduling page.

 

Both ASIS and OASIS are designed to be user-friendly.  Documentation is available by clicking on headers with blue links in ASIS, and by clicking the '?' at the top or any 'i' popovers on the page in OASIS.

All administrators are welcome to contact the OASIS staff for assistance at any time.